2.1 Applicant eligibility
The applicant must be a University Researcher as defined in the Common General Rules (see CGR, section Definitions – Status and Roles), and must also meet the general eligibility requirements laid out in Section 2 of the CGR.
2.2. Stage of development of the journal
The Scientific journal support program recognizes two distinct stages of development for journals able to receive funding: Renewal and Operational.
The Renewal stage applies to journals funded by the FRQSC or the SSHRC at the time of application.
The Operational stage applies to journals that have never been funded by the FRQSC or the SSHRC, or those that have been in the past, but did not receive a funding offer under the previous competition.
2.3. Profile of eligible journals
To be eligible, a scientific journal must publish a minimum of 12 scientific articles per year that have been peer reviewed by at least two research experts in the field, for each year covered by the reference period used for the evaluation (see 4.1.1 and 4.1.2 ). In addition, more than 50% of the scientific articles published during the reference period used for the evaluation must be written in French. Should this percentage be lower, the evaluation committee will assess the relevance of the arguments provided by the applicants concerning the ratio of French to other languages, in particular in relation to the objectives of the journal and the disciplinary field concerned.
Within the meaning of the program, a scientific journal contributes to the dissemination of knowledge to specialists in the field or in related areas by publishing previously unpublished research results, in accordance with the standards generally accepted by the international scientific community for the writing of scientific articles. A journal with a focus on knowledge mobilization may also publish the results of research that is not necessarily unpublished, but related to cutting-edge research likely to be of interest to a wider readership.
2.4. Journals published jointly with a partner outside Québec
Scientific journals published jointly with a partner outside Québec are eligible. Such journals must meet all eligibility requirements in addition to demonstrating that most of the responsibility for management, evaluation, production, dissemination, etc. lies with the Québec partner. Furthermore, the partners within and outside Québec must sign a memorandum of understanding which is to be included with the funding application.
2.5. Journal governance and operations
The journal is managed by an administrative body and also has a scientific/editorial board that oversees the rigour of the selection process and the scientific quality of published articles.
To be eligible for the program, a journal must also, during the period covered by the requested funding, meet the following requirements:
receive direct or indirect funding from the managing institution.
2.6. Open access
To be eligible for the program, the journal must give an account of its current practices and intentions for the funding period with regard to providing open access to articles.
As specified in the CGR (Section 7.4), the Fonds are committed to fostering the widest possible access to the outcomes of the research they fund. Until the adoption of a global policy for the three Fonds, researchers and students are encouraged to choose publication options providing wide access to their research findings. In addition to the Érudit platform, dissemination tools such as institutional repositories are at their disposal.
All journals funded by the FRQSC under this program undertake to make all of their content accessible online through the ÉRUDIT publishing platform. To maximize the availability and visibility of the latest publications, the final version of the issue and articles must be submitted to ÉRUDIT according to their instructions as soon as it is available – i.e., no later than two weeks after the publication of the print version or its dissemination on any other medium or platform.
The digital processing fee paid by the Fonds is available in addition to the annual amount of $ 20,000. These do not have to be included in the budget presented and no quote should be provided with the application.
The Fonds undertakes to maintain the coverage of these fees for the entire period of funding of the journals, for the next 4 years.
Digital processing costs required for publication on the ÉRUDIT website may be an eligible expense covered by the grant.
SSHRC's current grant (Aid to Scholarly Journals) includes additional funding of up to $ 5,000 per year for journals hosted on Canadian not-for-profit digital content delivery platforms. It is strongly suggested to those responsible for Quebec journals wishing to apply at the federal level to ask for this supplement. An estimated cost will be provided by Érudit in a very short time to the researchers who request it and it can be used in the justification of the requested budget to SSHRC.
In case of a double offer, the journals funded by both the FRQSC and SSHRC will be eligible for an additional funding of digital content in addition to the Fonds's offer of processing fees to support provision of articles on Érudit. At the end of the competitions, the FRQSC will communicate with the responsible of the concerned journals in order to indicate them the procedure for obtaining and using this supplement.