IMPORTANT NOTE: Applicants are advised to prepare their application well in advance to ensure that it is submitted before the deadline, given the large number of applications and requests received by the Fonds at the end of the competition period.
Before completing a scholarship application, the applicant must create a user account on the Fonds website, if this has not already been done. Individuals who already have a personal identification number (PIN) have direct access to a FRQnet account and must update their profile in the E-portfolio.
The forms associated with this competition will be available on FRQnet at least one month before the competition deadline.
It is the applicant's responsibility to choose the correct application form. Should an error occur, the Fonds will not transfer the application from one program to another and the application will be deemed ineligible.
The application form must be completed in English or French and submitted electronically by the competition deadline.
The following presentation standards are suggested for all documents submitted:
Font: Times New Roman
Size: 12 point
Left and right margins: 1.25 cm or 0.49 in.
Top and bottom margins: 1.25 cm or 0.49 in.
As indicated in Section 3 of the CGR, applicants attest that the information provided is accurate and complete and agree to respect the rules and principles set out in the Fonds de recherche du Québec Policy for the responsible Conduct of Research. Applicants authorize their institution to transmit any personal information in accordance with this policy, where applicable.
The scholarship application must include the following:
A duly completed application form, available in the "My forms" section of the E-portfolio;
LETTERS OF SUPPORT (mandatory):
1- A letter from the master's or doctoral research supervisor or director (one page) supporting the applicant's internship
2- A letter from the internship supervisor at the host environment (one page), accompanied by a short CV (one page). This letter must specify the supervision planned for the duration of the internship and the host environment's interest in hosting the applicant.
In addition to completing the different sections of the application form, the following documents must be scanned and grouped in a single PDF document in the order indicated and attached in the "Other documents" section:
OFFICIAL LETTER from the registrar's office identifying all full-time, part-time and unregistered terms completed as part of the graduate study program (in the program for which the scholarship is being sought);
RAMQ CARD OR OTHER OFFICIAL DOCUMENT.
An applicant who is resident in Québec for the purposes of the Act respecting the Régie de l'assurance maladie du Québec (RAMQ) must provide a copy of their medical insurance card, which must be valid at the competition deadline, or proof that a new card has been requested from the RAMQ. A copy of an expired card is not accepted.
An applicant who is not resident in Québec for the purposes of the Act respecting the Régie de l'assurance maladie du Québec or is unable to provide a copy of a valid RAMQ card must provide proof of enrollment as a full-time student (or equivalent) at a Québec university for at least 2 of the 3 terms prior to the competition deadline.
All documents submitted must be legible and must not be read-protected or have special double tab configuration.
Pages in excess of the number permitted in each section of the application will be removed from the application before submission for evaluation.
An incomplete application that does not contain the information necessary to establish eligibility or which cannot be evaluated will be deemed invalid by the Fonds. Any documents that are not required and which are included with the application will not be submitted to the evaluation committee. Applicants will not be notified of any information or documents missing from the application.
Once the application has been submitted, it may not be modified or resubmitted regardless of the transmission date, even if it is before the competition deadline. No documents received after the application deadline will be considered.
The FRQSC reserves the right to verify the authenticity of all documents and information provided with the organizations concerned.
THE APPLICANT MUST NOT FORGET TO TRANSMIT THE APPLICATION AFTER COMPLETING AND VALIDATING IT.
At any time, applicants can verify in their E-portfolio that their application has been successfully transmitted to the Fonds. The application file in "My forms" must be flagged as "Transmis au Fonds" before the competition deadline. This indicates that the application has been received by the Fonds.
All applications received by the Fonds are assessed for eligibility. Applicants will be informed by email, at the latest one month following the competition deadline, of the progress of their application and, if applicable, its transmission to the evaluation committee. The evaluation committee has the right to declare an application ineligible if it considers that the application does not meet the program conditions and objectives.
Applicants whose application package is deemed incomplete or invalid will be notified by email that their application has not been transmitted to the evaluation committee.
Throughout the application process, applicants are encouraged to check that no correspondence from the Fonds has ended up in the "junk" or "spam" folder of their email Inbox.