Research team support program


Summary

Competition year :

2014-2015

 

Deadline (notice or letter of intent) :

May 21st, 2014, 12 PM

 

Deadline (application) :

October 24th, 2014, 12 PM

 

Amount :

$30,000 to $80,000 per year

 

Duration :

2 to 4 years

 

Announcement of results :

In the middle of April

 

Foreword

The Fonds de recherche du Québec – Société et culture (Fonds Société et culture, Fonds or FRQSC) covers a wide range of research fields stemming from various research traditions. There are significant differences in research structure development from one field to the next. In certain sectors, there are fewer teams, which may be smaller and have formed quite recently, while, in other sectors, teams are long established. Certain teams chiefly contribute to structuring, advancing and disseminating scientific knowledge and others have developed longstanding collaborations that enable them to meet the needs of practice settings and transfer, and develop research results in collaboration with partners. The Fonds acknowledges this diversity and has created a program that grants funding to sectoral and multidisciplinary teams in an effort to support their development, operations and productivity.

In recognizing different groups and research practices, the Fonds commits to a few principles:

  • Adapt support structures to research practices and not vice-versa
  • Account for differences in team configurations
  • Foster the emergence of teams focused on new themes and new ways of exploring more common themes
  • Acknowledge the particularities of partnership research
  • Recognize the importance and specificity of the various means of disseminating research results


1.

Program objectives

The general objectives of the program are to:

  • Support concerted efforts to further develop research themes and increase research capabilities;
  • Provide researchers and their partners with access to joint infrastructures;
  • Maximize theoretical, methodological (teaching and research) and practical (applications and innovation) benefits;
  • Create participation and integration opportunities for postdoctoral research fellows and new researchers;
  • Optimize graduate and postgraduate student training and mentoring;
  • Help train undergraduate students by involving them in research activities whenever possible;
  • As outlined in the Fonds' transfer plan (Plan de transfert), urge researchers to carry out knowledge transfer activities whenever relevant.

Teams must meet these objectives by deploying a series of structuring activities based on a scientific program.

Scientific program

A scientific program is different from a research project and must be based on a research theme developed through specific thrusts driven by research projects funded through other sources. The scientific program must be designed to evolve over time and foster the significant and collective contributions of members to the team's work.


2.

Three team development stages

To encourage the emergence of new teams and support active groups, the Research Team Support program has outlined three team developments stages: emerging, operational and renewal.

Emerging

Emerging teams

Emerging team funding is aimed at researchers who have joined forces to establish a research team whose work will be focused on a specific theme. Teams must therefore set out a schedule for two-year term of the grant. At the end of the grant period, emerging teams must have set out a four-year scientific program. Teams seeking to develop a program in collaboration with a practice setting in order to eventually constitute a partnership team must cement their ties with the practice setting during the emergence period. The funding will therefore provide team members with the means to organize and implement activities to consolidate their scientific program and enhance the team's activities and collaborations in terms of publications, joint funding, event organization, student and young researcher integration, partnership consolidation, etc.

At the end of the grant period, emerging teams must be fully operational. A team may then submit a grant application to the operational team program and select a configuration based on its research practices (university or partnership team).

Operational team funding is not conditional upon previous emerging team funding.

Minimum eligibility requirements for emerging teams

When submitting a letter of intent, emerging teams must list at least five different collaborations involving at least two regular members. These collaborations must have taken place in the past five years, namely since January 1, 2008. Each joint initiative must correspond to one of the collaboration types listed below. At least two categories must be represented.

  • Eligible publications, works and performances:
    • Article published in a peer-reviewed journal;
    • Article published in a journal without peer review;
    • Chapter of a book or contribution to a collective work;
    • Book or monograph;
    • Publication in conference proceedings;
    • Research report or opinion for the government;
    • Text meant for the general public;
    • Work;
    • Performance.
  • Research funding (applications and grants) (Research funding (applications and grants) from recognized funding agencies as part of competitions based on peer committee evaluations. Funding from university institutions are excluded.)
  • Organization/joint organization of symposia or conferences
  • Transfer and development activities for non-academic groups
  • Co-supervision of graduate or post-graduate students or post-doctoral fellows

Emerging teams that have not carried out joint initiatives are not eligible.

Operational

Operational teams

Operational team funding is aimed at teams whose emerging team funding has come to an end and at established teams that have never received emerging team funding. The operational team must have a four-year scientific program that drives research activities and current and future projects. Operational teams must be ready to generate and maintain a consistent level of activity and collaborations through joint funding, research projects and publications, events organized in partnership, the integration of students and young researchers and the launch of new partnerships, if applicable.

Minimum eligibility requirements for operational teams

When submitting a letter of intent, operational teams must list at least five different collaborations involving at least two regular members. These collaborations must have taken place in the past five years, namely since January 1, 2008. Each joint initiative must correspond to one of the collaboration types listed below. At least two categories must be represented.

  • Eligible publications, works and performances:
    • Article published in a peer-reviewed journal;
    • Article published in a journal without peer review;
    • Chapter of a book or contribution to a collective work;
    • Book or monograph;
    • Publication in conference proceedings;
    • Research report or opinion for the government;
    • Text meant for the general public;
    • Work;
    • Performance.
  • Research funding (applications and grants) (Research funding (applications and grants) from recognized funding agencies as part of competitions based on peer committee evaluations. Funding from university institutions are excluded.)
  • Organization/joint organization of symposia or conferences
  • Transfer or development activities for non-academic groups
  • Co-supervision of graduate or post-graduate students or post-doctoral fellows

Operational teams that have not carried out joint initiatives are not eligible.

Teams that have received a previous operational team grant may only reapply as an operational team if fewer than 50% of the regular members who were part of the team on April 1 of the last year in the previous grant period are still part of the team by the competition deadline.

Renewal

Renewal team

Renewal team funding is aimed at teams that meet operational team requirements and which have received at least one cycle of infrastructure funding as an operational or a renewal team. In its report, the renewal team must demonstrate its consistent level of activity and collaborations: joint funding, research projects and publications, events organized in partnership, the integration of students and young researchers and the launch of new partnerships, if applicable.

The minimum eligibility requirements as they pertain to collaborations between regular members do not apply to renewal teams.


3.

Two team configurations

Operational and renewal teams must select one of the two possible configurations: university team or partnership team. The configurations do not apply to emerging teams.

University teams

A university team must firstly aim to deploy a scientific program based on a broad scientific theme in an effort to make innovative contributions to knowledge structure and advancement. In order to do so, teams must give priority to collaborations between regular team members, bring together relevant complementary expertise and include students and young researchers.

Partnership teams

Partnership teams must meet university team requirements and foster collaborations between a practice setting and researchers in academic environments. Partnership teams must take the needs of the practice setting into account when developing their scientific program and work towards meeting these needs. The participation of the practice setting is not limited to and does not necessarily require a financial contribution.

The partnership team must demonstrate that it has developed close collaborations between the researchers and representatives from the practice setting at all phases of the scientific program. The process to deploy the partnership research program must create enduring ties between researchers and the practice setting. Practice settings may be public, community or private organizations or institutions involved in various sectors or in the development of goods or services.

Organizations dedicated exclusively to scientific research do not constitute eligible practice settings. When partners whose work involves research (including affiliated university centres and institutes) are chosen as practice settings, the partnership team must clearly describe its specific contribution in view of the partner's research capacity and needs.

Teams collaborating with practice settings on knowledge transfer activities that have not developed mechanisms to ensure the participation and integration of the practice setting at all program phases should consider applying as a university team.


4.

Team membership and member eligibility

Composition

Lead researcher and regular members

Each team must include at least four regular members with university (CHU, CHUN, CRU, CRUN, CHUT), college (CHC, CHCT) or institutional (CE) researcher status, including the lead researcher. The lead researcher must have CHU, CHUN, CRU or CRUN status.

In addition to the minimum four researchers, teams may recruit regular members who are researchers and/or administrators in practice settings as government researchers (CHG), collaborating practitioners (COP), research practitioners (PC) or affiliated researchers (CHA).

Exception: The Fonds recognizes that there are fields in which expertise is rare. Teams of two or three regular member university and/or college researchers are therefore eligible with appropriate justification submitted with the letter of intent. These teams must contact the Fonds before submitting a letter of intent.

Collaborating members

In addition to its regular members, a team may include collaborating members with the aforementioned statuses recognized by the Fonds as well as members with the following statuses: industrial researcher (CHI), researcher from outside Québec (CHH), visiting researcher (VIS), researcher without recognized institutional affiliation (CHS) and postdoctoral research fellows (STP). See Appendix 1 for information on team member categories and researcher statuses.

Member eligibility

The lead researcher must meet the general eligibility requirements set out in the Common Rules and Regulations and all program requirements.

Intersectoriality and memberships to different types of teams

Researchers who lead or who are regular members of major infrastructures funded by the Fonds de recherche du Québec – Société et culture (FRQSC) (university institute, affiliated university centre or strategic cluster), the Fonds de recherche du Québec – Nature et technologies (FRQNT) (strategic cluster) or the Fonds de recherche du Québec – Santé (FRQS) (research centre or group) may join a research team funded under the Soutien aux équipes de recherche as a regular member or lead researcher.

Membership to several teams funded by the Fonds Société et culture

Researchers and their external partners may only belong to one Fonds Société et culture-funded team as a lead researcher or regular member. They may, however, contribute to the work of other teams as collaborators. In such cases, their scientific output will not be considered when assessing these teams' applications. Please refer to Appendix 1 for more information on the member categories.

Concurrent grants and concurrent grant applications

Researchers who, at the grant competition deadline, are lead researchers or regular members of teams that are already funded by the Fonds beyond March 31, 2014, may not submit a grant application as a lead researcher or regular member. In addition, researchers may not submit more than one application as a lead researcher or regular member to the same annual grant competition.


5.

Team application

There are two steps to submitting a team application: the letter of intent and the grant application.

Letter of intent

Letter of intent: purpose and process

The aims of the letter of intent are to establish the eligibility of the lead researcher and regular team members and ensure that the application meets the minimum eligibility requirements (see section 2) and program objectives and criteria, especially in terms of the scientific program, which must be based on research thrusts, not a research project. The letter of intent must also provide the Fonds with the information required to assemble peer committees that will assess the grant applications. The letter of intent is part of the administrative process and will therefore not be used to assess the merit or a team or program.

The lead researcher must submit the team's application to the appropriate granting agency. All letters of intent that outline a scientific program whose topics, research areas and/or anticipated results and benefits are beyond the scope of the sectors covered by the FRQSC in terms of their objectives, disciplines or nature of the expected results and benefits will be deemed ineligible.

Scientific advisors will help the Fonds establish the eligibility of the letters of intent. In mid-July, the lead researcher will be advised of the team's eligibility. Only teams asked to submit a grant application based on their letter of intent will have access to the application form. A notice of eligibility does not guarantee funding.

Content and transmission of the letter of intent

The letter of intent must be submitted by 4 p.m. on Wednesday May 15, 2013. Documents received after this date and documents that are not required as part of the application process will be disregarded. The e-form and related documents must be submitted electronically, in compliance with electronic transmission guidelines.

The letter of intent includes these THREE documents:

The new version of the Canadian Common CV is still under development, and an exceptional procedure outlined below has therefore been set out for its completion and transmission at the letter of intent stage.

Instructions for filling out the Canadian Common CV

? As of April 18, 2013, access the Web site of the Canadian Common CV: www.ccv-cvc.ca

? Click Login (on the right in the menu bar)

? Enter your username and password

? Go to CV and select Funding

? From the pulldown menu, select FRQSC CV format

? In Type of CV, select FRQSC (V1)

? Fill out your CV in the Funding CV – List of sections window

? Once you have filled out your CV, validate the content by following the submission and consent procedures

? The message "Your CV has been submitted" will appear along with a transmission confirmation number. However, because the links between the Web site of the Canadian Common CV and the Fonds databases are still being finalized, you must send us a .PDF file of your CV via e-mail.

? To do so, click Preview in the Funding CV – List of sections window. The CV will then appear in .PDF format.

? Save the file on your computer. You must name it: CV_NAME_XXXXXX.pdf.

NAME = Last name of the lead researcher

XXXXXX = 6 digits of the letter of intent

Exceptionally, the "Detailed contributions" file that is generally submitted along with the CV is not required at the letter of intent stage.

3) The Letter of intent – attachment file available in the Useful documents section of the Program web page (http://www.fqrsc.gouv.qc.ca/fr/subventions/programme.php?id_programme=5)

See transmission details on the following page

EXCEPTIONAL PROCEDURE TO TRANSMIT THE CCV AND ATTACHMENT AT THE LETTER OF INTENT STAGE FOR THE CURRENT COMPETITION

The new Canadian Common CV in .PDF format and the document attached to the letter of intent (also in .PDF format) must be submitted by May 15, 2013, at 4 p.m. in a SINGLE e-mail according to the following procedure.

Destination address

1 documents.equipes.sc@frq.gouv.qc.ca

2 IMPORTANT: Copy the research office of your institution.

Subject line

LI_SE_NAME_XXXXXX

NAME = Last name of the lead researcher

XXXXXX = 6 digits of the letter of intent

Institution = Name of the Institution of the lead researcher

Incomplete letters of intent will be deemed ineligible by the Fonds.

Grant application

Once the letters of intent have been processed, the eligible teams will be asked to submit a grant application.

Content of the grant application

The grant application includes four documents:

Except regular members with COP status (collaborator in a practice setting), all regular members with university or college researcher status (CHU, CHUN, CRU, CRUN, CHUT, CE and CHC and CHCT) must submit their Canadian Common CV along with the grant application via the "finalize and submit" (finaliser et soumettre) online option.

Team members with COP status must submit an abridged resume (maximum two pages) that provides an overview of:

  1. their training;
  2. their experience; and
  3. their publications and scientific output on the research themes.

The abridged resumes must be created using word processing software, converted to PDF format and submitted via e-mail by the competition deadline.

  • Satisfaction of evaluation criteria and bibliography (transmission according to the terms set out in the e-form)

Applicants must include a text to clearly address all applicable evaluation criteria and indicators based on the team's stage of development and configuration.

Compliance is important since it facilitates the peer committee evaluation process. The text must be submitted along with the online form. The number of pages is based on the team's stage of development and configuration:

Configuration Stage of development  
N/A Emerging 10 pages + bibliography
University Operational 10 pages + bibliography
Partnership Operational 12 pages + bibliography
University Renewal 12 pages + bibliography
Partnership Renewal 14 pages + bibliography

In addition to the number of pages indicated above, the team must include a bibliography listing the texts cited as references, especially those pertaining to the state of the knowledge in the field.

  • Tables: Overviews of the scientific program, collaborations and scientific activities (transmission according to the terms set out in the instructions for filling out the tables)

Meant to serve as a CV for the entire team, the tables aim to provide evaluators with an overview of the team members' collaborations and activities as they pertain to the proposed scientific program. Table templates will be available to the teams that are asked to submit a grant application.

Additional documents

Partnership teams and teams that include retired researchers, researchers who do not hold a PhD and researchers who are not Canadian citizens or permanent residents must submit additional documents via e-mail in PDF format to: documents.equipes.sc@frq.gouv.qc.ca

Partnership teams: Applicants must submit at least one document that constitutes a proof of partnership. This document may take different forms, from a letter of support from a partner to a signed formal partnership agreement between the researchers and partner(s). A team may include several relevant proofs of partnership to demonstrate its collaborations. The documents must be concise, contain information that pertains to the partnership evaluation criterion and describe the terms of the partnership that will foster the attainment of the joint objectives. When there is a pre-existing partnership agreement between the researchers and partners, the team must only submit the sections of the agreement that meet the aforementioned requirements and the partnership evaluation criterion, including the section pertaining to signatures. Whenever applicable, the Fonds recommends that grant applicants ensure that the terms of their partnerships are in keeping with the regulations set out by their institutions. All documents sent to equipes.sc@frq.gouv.qc.ca will be used exclusively to evaluate the quality of the partnership. Teams must submit at least one document attesting to the partnership. Applications that do not include an attestation document will be deemed ineligible.

Retired researchers: A letter from the university certifying that prior to his/her retirement, the retired researcher had CHU status in keeping with FRQSC status requirements and that, for the term of the grant, he/she will have access to the facilities and logistical support required to carry out research activities and train students and young researchers in the field.

University researchers (regular team members) who do not hold a PhD and who do not have a status equivalent to that of full-time professor within a university: A letter from the institution attesting that the researcher holds the equivalent of a PhD and is authorized to supervise graduate students is required.

Regular team members who are not Canadian citizens or permanent residents of Canada: A copy of the documents filed to obtain permanent resident status is required.

Grant application presentation standards

The grant application may be filled out in French or English. However, the title and summary must be in French. The documents submitted with the e-forms must be single-spaced. All documents submitted in a language other than French or English must include a certified translation. Only the following fonts and sized are authorized for the attached files: Times (12 points), Palatino (12 points), Arial (11 points), Helvetica (11 points). Narrow fonts are not permitted. In the interest of fairness, any attachments that do not comply with these requirements will be deemed ineligible. For instance, no protected pdf file will be accepted.

Only the official program e-form, 2013-2014 curriculum vitae and other required documents will be accepted. Any text that exceeds the maximum number of authorized pages will be removed from the application prior to the evaluation process.

Online references

Applicants may include URLs referring to information contained in the application as bibliographic references. URLs may also be listed in the bibliography. However, grant applications must not be based in whole or in part on online content.

Deadline

All grant applications must be submitted electronically by 4 p.m. on October 25, 2013. Any documents received after this date will be deemed ineligible. No documents other than those required will be submitted to the evaluation committee. All forms must be sent electronically, and the instructions for the submission of electronic transactions must therefore be followed.


6.

Evaluation

Peer evaluation process

For the Research Team Support program, the Fonds will assemble multidisciplinary evaluation committees of peers from Québec, Canada and abroad whose openness to innovation and new approaches is recognized and whose collective expertise will help adequately assess the applications.

The evaluation process is twofold. First, three evaluation committee members will assess each application. Then, the committee members will meet to share their comments on each application in order to reach a committee consensus. At a meeting led by a peer, the committee will:

  1. determine a final score for each application based on the evaluation of each criterion;
  2. draft comments on the strengths and weaknesses of each application for each program criterion; and
  3. rank the applications according to merit.

Committees may call upon external experts whenever necessary.

An evaluation committee may deem an application ineligible based on its non-compliance with program rules and objectives, even if the application was considered eligible at the letter of intent stage.

Partnership team evaluation: Additional criterion

For partnership teams, a committee of experts in collaborative research with practice settings will assess the partnership (Partenariat) criterion and award a final criterion score. The partnership team applications will then be sent to the multidisciplinary evaluation committees. The partnership score will be added to the criterion scores given by the multidisciplinary evaluation committee to establish an overall score for each partnership team.

During the evaluation period, the Fonds may, through its evaluation or partnership expert committees, contact a partner to assess the quality of a team's partnership.

Evaluation criteria and indicators

All applications will be assessed according to criteria that constitute the basis of the evaluation process:

  • Scientific program
  • Team members
  • Research training and student integration (except for emerging teams)

In addition, criteria and indicators with specific weighting have been set out to ensure that the evaluation process is adapted to the teams' configurations and stages of development.

In order to receive a recommendation for funding, a team must be awarded an overall score of at least 70% and earn at least 70% on the eliminatory criteria.

PLEASE NOTE: Grant applications are evaluated solely on the basis of the information submitted as part of the application process. Applicants must therefore ensure that the mandatory documents submitted with the application contain all the information that should be taken into account when assessing the grant application.

The budget estimates must provide a clear indication of the team's intentions with regards to the structure of its activities. As such, the relevance of the budget to the application will be taken into account in the evaluation process.

The following criteria and indicators will apply based on the team's configuration and stage of development.

Emerging team


Scientific program
(eliminatory
)

  • Quality of the presentation of the state of knowledge
  • Scope of the theme
20 %
  • Innovation in the thematic approach
  • Complementarity of thrusts
20 %
  • Relevance of the schedule and quality of the collaborative activities and means implemented to develop the program to its full deployment within a two-year period

10 %
Composition
  • Skills, leadership and experience of the lead researcher
15 %
  • Experience and accomplishments of team members
  • Complementarity of team members' expertise
  • Quality of team members' collaborations
15 %
Added value of the grant
  • Added value of the funding to:
    • Team needs
    • Other resources (human, material, financial) to which the team has access
20 %

 

Operational university team


Scientific program
(eliminatory)
  • Quality of the presentation of the state of knowledge
  • Scope of the theme
  • Relevance of the theoretical and conceptual tools
25 %
  • Innovation in the thematic angles of approach
  • Complementarity of thrusts
  • Intensity of the scientific activity within the thrusts
25 %
Composition and coordination
  • Skills, leadership and experience of the lead researcher
  • Relevance of the mechanisms to coordinate the team's work
15 %
  • Experience and accomplishments of team members
  • Complementarity of team members' expertise
  • Quality of team members' collaborations
15 %
Student integration
  • Diversity and quality of the means to integrate students in an effort to enhance the research training programs for postdoctoral fellows and graduate and undergraduate students beyond standard study programs
10 %
Added value of the grant
  • Added value of the funding to:
    • Team needs
    • Other resources (human, material, financial) to which the team has access
10 %

 

Renewal university team


Team progress report
(eliminatory)
  • Number, variety and quality of team activities and accomplishments attributable to the grant
10 %
  • Contribution of the team's activities and accomplishments to:
    • structuring the theme
    • ensuring the evolution of the scientific program during the funding period
10 %

Scientific program
(eliminatory)
  • Quality of the presentation of the state of knowledge
  • Scope of the theme
  • Relevance of the theoretical and conceptual tools
20 %
  • Innovation in the thematic angles of approach
  • Complementarity of thrusts
  • Intensity of the scientific activity within the thrusts
20 %
Composition and coordination
  • Skills, leadership and experience of the lead researcher
  • Relevance of the mechanisms to coordinate the team's work
10 %
  • Experience and accomplishments of team members
  • Complementarity of team members' expertise
  • Quality of team members' collaborations
10 %
Student integration
  • Diversity and quality of the means to integrate students in an effort to enhance the research training programs for postdoctoral fellows and graduate and undergraduate students beyond standard study programs
10 %
Added value of the grant
  • Added value of the funding to:
    • Team needs
    • Other resources (human, material, financial) to which the team has access
10 %

 

Operational partnership team


Scientific program
(eliminatory)
  • Quality of the presentation of the state of knowledge
  • Scope of the theme
  • Relevance of the theoretical and conceptual means
15 %
  • Innovation in the thematic angles of approach
  • Complementarity of thrusts
  • Intensity of the scientific activity within the thrusts
15 %
Composition and coordination
  • Skills, leadership and experience of the lead researcher
  • Relevance of the mechanisms to coordinate the team's work
15 %
  • Experience and accomplishments of team members
  • Complementarity of team members' expertise
  • Quality of team members' collaborations
15 %
Student integration
  • Diversity and quality of the means to integrate students in an effort to enhance the research training programs for postdoctoral fellows and graduate and undergraduate students beyond standard study programs
10 %
Added value of the grant
  • Added value of the funding to:
    • Team needs
    • Other resources (human, material, financial) to which the team has access
10 %
Partnership
(
eliminatory)
  • Relevance of the choice of partner setting(s) and collaboration terms; effective commitment of partner setting(s)
10 %
  • Relevance of the scientific program as it pertains to the partner's needs and objectives and quality and expected mutual benefits
10 %

 

Renewal partnership team


Team progress report
(eliminatory)
  • Number, variety and quality of team activities and accomplishments attributable to the grant
10 %
  • Contribution of the team's activities and accomplishments to:
    • structuring the theme
    • ensuring the evolution of the scientific program during the funding period
10 %
Scientific program
(eliminatory)
  • Quality of the presentation of the state of knowledge
  • Scope of the theme
  • Relevance of the theoretical and conceptual means
10 %
  • Innovation in the thematic angle of approach
  • Complementarity of thrusts
  • Intensity of the scientific activity within the thrusts
10 %
Composition and coordination
  • Skills, leadership and experience of the lead researcher
  • Relevance of the mechanisms to coordinate the team's work
10 %
  • Experience and accomplishments of team members
  • Complementarity of team members' expertise
  • Quality of team members' collaborations
10 %
Student integration
  • Diversity and quality of the means to integrate students in an effort to enhance the research training programs for postdoctoral fellows and graduate and undergraduate students beyond standard study programs
10 %
Added value of the grant
  • Added value of the funding to:
    • Team needs
    • Other resources (human, material, financial) to which the team has access
10 %
Partnership
(
eliminatory)
  • Relevance of the choice of partner setting(s) and collaboration terms; effective commitment of partner setting(s)
10 %
  • Relevance of the scientific program as it pertains to the partner's needs and objectives and quality and expected mutual benefits

10 %

 

Announcement of the results

The names of the winners will be announced by mid-April of the year following the submission of the grant application. The decision of the Board of Directors of the Fonds Société et culture will be sent to the selected institutions and their administrators. For information on the results, applicants should contact the research office of their institution or consult the Web site of the Fonds.

Every person involved in the evaluation process must sign a confidentiality agreement by which they cannot disclose any of the information accessed as part of the mandate. Committee members are also subject to privacy regulations with regards to any discussions and the composition of the committees.

All decisions by the Board of Directors of the Fonds Société et culture are final and without appeal.


7.

Funding

Nature of the funding, base grant, optional and supplementary funding

Nature of the funding

The grants are infrastructure-type allocations to cover infrastructure costs: all of the human and material resources and shared expenses that are not included in the infrastructure allocations from other funding sources (strategic cluster, institute or affiliated university centre, if applicable).

Operational and renewal teams must receive external funding in order to carry out the research projects undertaken as part of their scientific program.

The expenses incurred to complete the various phases of a research project outlined in the scientific program, including salaries for data collection/analysis, are not eligible. Teams that allocate funds to such expenses in their budget may be deemed ineligible.

However, to enhance the leverage effect of the grant and the dissemination of the knowledge generated by the scientific program, up to 20% of the base grant may be allocated to launching (e.g. carrying out a preliminary study, filling out grant applications) or finalizing (e.g. drafting and editing findings for dissemination) projects carried out as part of the team's program and which constitute collaborations between at least two regular members.

Base grant

The base grant is attributed based on the team's configuration and on the number of regular members (operational and renewal teams only). The table below outlines the maximum grants available to teams.

Stage of development Number of regular members Maximum base grant Grant period
Emerging 4 or more $30,000 2 years
Operational or renewal 4 to 6 $50,000 4 years
7 or 8 $60,000
9 to 12 $70,000
13 or more $80,000

The base grant is attributed based on the program and budget presented by the team. An evaluation committee may exceptionally recommend that a grant be awarded to an operational team for a period of less than the standard grant period.

Optional funding

Optional funding may be granted in addition to the base amount, based on a team's needs, configuration and stage of development. All applications for optional funding must include a justification in the budget section of the grant application. The relevance of the optional funding will be assessed specifically as it pertains to added value.

> Equipment

Funds to purchase or rent the equipment required to carry out the research program. The use of the equipment is intended for more than one research project.

The optional amounts requested to rent or purchase equipment will be granted based on these indicators:

  • Explanation of the need for the equipment in order to carry out research activities
  • Availability of similar equipment in the host institution, other university institutions or partner facilities

> Interregional teams

Funds to cover the costs incurred due to the geographic distance between regular team members (travel, videoconferencing, etc.) To qualify, the team must include researchers based at institutions other than that of the lead researcher and in different administrative regions, as defined by the government of Québec.

> Transfer and development

Funds to support activities to exchange, share and enhance the research results of the activities and projects carried out as part of the scientific program. The optional amounts requested for transfer and development must be part of a transfer plan that is coherent with the activities carried out as part of the scientific program.

> Partnership

Funds for partnership teams to manage and coordinate joint activities. The optional amounts requested for partnership activities must facilitate full and enhanced collaborations between researchers and representatives in the partner practice setting.

Maximum optional annual grants based on team configuration

Stage of development Configuration Equipment Interregional Transfer and development Partnership
Emerging N/A $4,000 Up to $3,000 per university to a total of $10,000 N/A N/A
Operational or renewal University $9,000 $20,000 N/A
Partnership $9,000 $20,000 $40,000

Additional funding for college researchers

Grants are conditional upon the availability of the funds required to pay out these sums under the Politique nationale de recherche et d'innovation (PNRI).

Statutory amount for a college researcher

The funding is to be used exclusively by the college researcher to cover the costs of his/her research activities (this funding may be combined with the sums granted for a release from teaching duties).

Fixed amount: $7,000/year
Release from teaching duties for a college researcher Release of up to 50% of a full course load, up to $40,000/year.

 

 

7.2 Eligible budget items[1]

  Ineligible expenses

Base grant

 Optional funding

Equipment

Partenership[2]

Transfer and development[3]

Interregional Team

CHC

7 000 $

Remuneration

Release from teaching duties (lead researcher)

 

X

X

X

X

X

Release from teaching duties (partner)

X

X

 

X

X

X

Undergraduate students

 

X

 

 

X

 

Master's students

 

X

 

 

X

 

PhD students

 

X

 

 

X

 

Postdoctoral research fellows

 

X

 

 

X

 

Research professionals

 

X

 

 

X

 

Research technicians

 

X

 

 

X

 

Administrative staff

 

X

 

 

X

 

Scholarships and scholarship supplements[4]

Undergraduate students

 

X

 

 

X

 

Master's students

 

X

 

 

X

 

PhD students

 

X

 

 

X

 

Postdoctoral research fellows

 

X

 

 

X

 

Professional fees

Visiting researcher

 

X

 

 

X

 

Speaker

 

X

 

 

X

 

Consultant

 

X

 

 

X

 

Other

Compensation for study participants

 

X

X

X

X

 

Travel and accommodation fees

 

X

 

 

 

 

Research material and supplies

 

X

 

 

X

 

Material and equipment transport fees

 

X

 

 

X

 

Premises and equipment rental fees

 

X

X

X

X

 

Telecommunication fees

 

X

 

 

 

 

Computer supplies and database expenses

 

X

X

X

X

 

Production, publishing and reproduction fees

 

X

X

X

X

 

Translation fees

 

X

 

 

X

 

Equipment expenses

X

X

X

X

X

 

For more information concerning admissible and non-admissible expenses, please refer to the CRR, section 8.

 


 

[1] Research project expenses, including hiring and travel for data collection and analysis, are not ineligible. The grant officer will not reimburse   teams that incur such expenses.

[2] Partnership teams only.

[3] Operational and renewal teams only

[4] The amounts must not constitute remuneration for work.

 


8.

Responsibility of the Fonds

The Fonds Société et culture is not responsible for any direct or indirect damages resulting from the processing of any scholarship, grant or any other funding application. Without limiting the generality of the foregoing, the Fonds Société et culture is not responsible for any direct or indirect damages caused by the unauthorized disclosure of any information contained in an application. Despite all of the precautions taken by the Fonds Société et culture to preserve the confidentiality of the information that must remain as such, certain countries to which the information is communicated may not follow the same protection processes (e.g. asymmetric cryptography, enciphering, etc.).

Act respecting access to documents held by public bodies and the protection of personal information

The Fonds Société et culture is subject to the Act respecting access to documents held by public bodies and the protection of personal information (RSQ, c A-2.1). All mandatory information is gathered, used and kept in accordance with the provisions of the Act.

Applicants may contact the person in charge of access at the Fonds Société et culture for information on the access procedure, the protection of personal information and the rights of recourse stipulated in the Act.


9.

General considerations

All of the programs must be approved by the government, and the grants are subject to government credits.

The Fonds Société et culture reserves the right to modify the value of the grant and the program rules outlined herein without notice.

All applicants must meet the eligibility criteria of the program and the Common Rules and Regulations, which are available on the Web site of the Fonds Société et culture.


12.

Appendix 1: Team member categories

Regular member

A university (CHU, CHUN, CRU, CRUN, CHUT), college (CHC, CHCT) or institutional researcher (CE) or a representative, professional, researcher or manager from a practice setting with the status of government researcher (CHG), collaborator in a practice setting (COP), researcher-practitioner (PC) or affiliated researcher (CHA) may join any team as a regular member. Regular members must be solely or jointly responsible for one or several of the team's research projects. The participation of a regular member must be equivalent to at least 50% of his/her research activities.

Collaborating member

A collaborating member must have an eligible status outlined in Appendix 2 and contribute to the research activities or projects of the scientific program on an ad hoc or occasional basis. His/her scientific output will not be assessed.


13.

Appendix 2: Researcher statuses

University researcher (CHU)

A university researcher is a regular faculty member in a Québec university who holds a PhD or an equivalent status or holds a position equivalent to that of professor and who has been authorized by the institution to supervise or co-supervise master's and PhD students. The salary of a university researcher must be paid out of the university's regular budget. A research fellow who has obtained a grant from a Québec or Canadian funding agency also has CHU status.

New university researcher (CHUN)

A new university researcher must meet the eligibility criteria set out in the Établissement de nouveaux professeurs-chercheurs program.

University researcher-creator (CRU)

A university researcher-creator is a regular faculty member in a Québec university whose tasks involve creation or performance and whose creative practice is continued. Within the institution, the researcher is authorized to supervise projects and graduate students. The salary of a CRU must be paid out of the university's regular budget.

New university researcher-creator (CRUN)

A new university researcher-creator must meet CRU criteria and the eligibility criteria set out in the Établissement de nouveaux professeurs-chercheurs-créateurs program.

Retired university researcher (CHUT)

A retired university researcher must, for the term of the grant, be a visiting, associate or emeritus professor in a Québec university and be authorized by the institution to supervise research projects and students. A retired researcher-creator shares these characteristics but in work involving creation or interpretation.

College researcher (CHC)

A college researcher is a full-time faculty member in a general and vocational college, a private college of public interest or a government school that provides post-secondary education. A college researcher may also hold a full- or part-time position in a college centre for technology transfer. A college researcher-creator must meet these requirements and take part in tasks involving creation or performance.

Retired college researcher (CHCT)

A retired college researcher must work in a general and vocational college, a private college of public interest or a government school that provides post-secondary education. A college researcher may also hold a full- or part-time position in a college centre for technology transfer. A retired college researcher-creator must meet these requirements and take part in tasks involving creation or performance.

Affiliated researcher (CHA)

An affiliated researcher is a faculty member or researcher, holds a PhD or the equivalent and works in a Québec university without being a regular faculty member.

Government researcher (CHG)

A government researcher is a researcher from the government sector.

Collaborating practitioner (COP)

A collaborating practitioner is a practitioner from a public agency (government or non-governmental) or private enterprise. This person may work in an educational institution but not as a paid researcher.

Research practitioner (PC)

A research practitioner is a professional who holds a position as a practitioner in an institution and who is released from all or part of his professional duties to be able to devote time to research activities recognized by the institution:

  • participation in the formulation and performance of research projects;
  • collaboration in the drafting of pedagogical documents for practitioners;
  • collaboration in scientific communication or dissemination activities within the institution or in the network.

Institutional researcher (CE)

An institutional researcher is a person who possesses a doctorate, who is certified by a university to direct or co-direct master's thesis and doctoral dissertations and who has the status of researcher in the institution. This person plays a key role in the interface between researchers, practitioners and managers. This may be a person who has a Master's degree and recognized expertise in research.

Industrial researcher (CHI)

An industrial researcher is from an industrial sector.

Researcher from outside Québec (CHH)

A researcher from outside Québec is a researcher in an institution located outside Québec.

Visiting researcher (VIS)

A visiting researcher, including a visiting researcher-creator, is a researcher from an institution with which the team leader is not affiliated and contributes to the research conducted by the team, group or centre on a term basis.

Researcher without recognized institutional affiliation (CHS)

A researcher without a recognized institutional affiliation resides in Québec, does not hold a teaching position and is not gainfully occupied by a private or public research or teaching institution in or outside Québec.

Postdoctoral research fellow (STP)

Person who performs, full-time and for a pre-determined period, a supervised postdoctoral research internship with a researcher, a group, a team, a centre, a grouping or a network, and who contributes actively to their research work.


Do you have questions?

Pascale Marcoux

Responsable de programmes

 pascale.marcoux

418 643-7582, poste 3163

Assistance informatique

Courriel : centre.assistance.sc
Québec : 418 646-3669
Ext. de Québec : 1 866 621-7084

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