IMPORTANT : Applicants are advised to prepare their application well in advance to ensure that it is submitted before the deadline, given the large number of applications and requests received by the Fonds at the end of the competition.
As indicated in Section 3 of the CGR, applicants attest that the information provided is accurate and complete and agree to respect the rules and principles set out in the Fonds de recherche du Québec Policy for the responsible conduct of research. Applicants authorize their institution to transmit any personal information in accordance with this policy, if applicable.
As indicated in Section 3.1 of the CGR, the application must be sent to the appropriate Fonds by referring to the list of Research areas of the three Fonds.
A grant application consists of:
The application form available in the E-portfolio;
Required documents, attached to the application form;
A creation portfolio, uploaded to the FRQSC's cloud.
Forms are available in the FRQnet portal no later than one month before the competition deadline.
It is the applicant's responsibility to choose the correct application form. Should an error occur, the Fonds will not transfer the application from one program to another and the application will be deemed ineligible.
As indicated in the CGR (Section 3.6), forms may be filled out in French or English. However, the title and abstract must imperatively be in French. This information will be used by the Fonds for promotional and dissemination purposes.
Pages in excess of the number permitted in each section of the application will be removed from the application before submission for evaluation.
The Fonds recommends using the presentation standards set out in the Detailed Contributions file to format the research project description, bibliography and justification of planned expenditures.
Applicants may include links to web pages as bibliographic references, where relevant. These web addresses may also be listed in the bibliography. However, the application must not be based in whole or in part on online content available to members of the evaluation committee.
The following forms and documents are required:
THE "RESEARCH-CREATION SUPPORT" FORM (Recherche-création / Individuel OR Recherche-création / Équipe);
For co-investigators with statuses 1, 2 and 3 (CGR, Section Status and Roles), THE CANADIAN COMMON CV and DETAILED CONTRIBUTIONS attachment: The Canadian Common CV and "Detailed contributions" attachment file are available in the Toolbox section on the fellowship program page or directly in the "Activity details" box in the E-portfolio. The Canadian Common CV—"Fonds Société et culture" version—must be updated within the 12 months prior to the competition deadline. The Detailed Contributions file must be completed in due form and attached to the application in the appropriate section of the E-portfolio. To ensure that the attachment is properly transmitted to the Fonds, it must be saved in PDF format under "Canadian Common CV" in the E-portfolio.
Only the official "Research-Creation Support" form (in FRQnet, entitled "Recherche-création / Individuel" or "Recherche-création / Équipe"), the FRQSC version of the Common Canadian CV with its Detailed Contributions attachment, and the other required documents will be accepted.
4.2 Required documents
All required documents to be submitted with the application form must be grouped and scanned (PDF file) into a single document for each of the appropriate sections in the "Activity details" box.
Important note: PDF documents must not be read protected or have special double tab configuration.
The following documents must be transmitted from the ''Other documents'' section:
For co-investigators in categories c) and d) of Status 4, an abridged CV (max. 3 pages).
Retired co-investigators must provide a letter from the university indicating that prior to retirement the researcher was a regular professor, and that for the term of the grant, he/she will have access to the facilities and logistical support required to carry out research activities and will continue to train/supervise students, where applicable. An insufficiently documented letter could render the retired researcher ineligible.
If the full realization of the submitted project is dependent on participation in an event, a detailed letter of invitation or agreement with the organization concerned must be included.
If the submitted project is dependent on a partnership, a letter demonstrating the existence of said partnership must be included.
If applicable, proof of registration or invitation to participate in a workshop, lecture, colloquium, meeting, biennial arts festival, festival, symposium or any other event of this type.
THE APPLICANT MUST NOT FORGET TO TRANSMIT THE APPLICATION AFTER COMPLETING AND VALIDATING IT.
ATTENTION: At this stage of the application process, the Fonds requires the approval of the managing institution. It is the applicant's responsibility to find out the internal deadline for submitting applications set by his or her managing institution and to ensure that the application is transmitted to the Fonds before the competition deadline.
At any time, applicants may verify the transmission status of their application in the "My forms" section of their E-portfolio:
The form will be flagged "Transmis à l'établissement" once the applicant has transmitted the application to the managing institution;
The form will be flagged "Transmis au Fonds" once the managing institution has transmitted the application to the Fonds.
4.3. Creation portfolio (mandatory)
A portfolio is required, illustrating the principal investigator's creative achievements, as well as those of the co-investigators, in the case of the Team component. Each item in the portfolio must be related to the proposed project.
This creation portfolio may include files of various formats: PDF, MPEG, PNG, MP3, MP4, MOV, etc. A press kit may also be included (PDF document). It is not recommended to only provide links to one or more websites. The inclusion of internet references should be considered an exception.
The creation portfolio must be accompanied by a brief description of the items presented (one-page PDF document), establishing the relationship between each item and the submitted project. This document must allow easy identification of the different items making up the creation portfolio.
The person evaluating the application should not need to spend more than twenty minutes reading and assessing the creation portfolio.
If the creation portfolio can be transmitted in digital form, all the documents must be assembled in a single compressed file (ZIP file), which must be uploaded before the competition deadline to the FRQSC's cloud:
The digital file must be smaller than 9.8 GB.
The compressed digital file must be identified as follows: NAME OF APPLICANT_APPLICATION NUMBER. The Fonds will issue an acknowledgement of receipt within 5 business days after the transmission of the digital file to the FRQSC's cloud. It is the applicant's responsibility to verify and follow up if necessary, before the competition deadline. No documents will be accepted after this date.
Applicants are requested to send their accompanying documents only once, in their final version. In case of duplicate transmission resulting from a manipulation error, the most recent version will be considered for the evaluation.
If the portfolio cannot be transmitted in digital form, the applicant must notify the program officer and mail all documents being submitted for evaluation in triplicate to the following address:
Programme Appui à la Recherche-création
Fonds de recherche du Québec - Société et culture
140, Grande Allée Est, bureau 470
Québec (Québec) G1R 5M8
The Fonds will keep the submitted documents for a period of 90 days from the date on the letter announcing the results of the evaluation. After this time, unless otherwise requested, they will be disposed of.
The Canada Post postmark or the dated stamp of a messenger service will be considered proof of submission before the deadline of October 11, 2019.
Any missing documents will render the application ineligible.
All applications received by the Fonds are assessed for eligibility. A notice will be sent via email no later than December following the competition deadline, informing the applicant of the status of his/her application and, where applicable, its transmission to the evaluation committee.
Applicants whose application package is deemed incomplete or invalid will be notified by email that their application has not been transmitted to the evaluation committee.
An incomplete application that does not contain the information necessary to establish eligibility or which cannot be evaluated will be deemed invalid by the Fonds. Any documents that are not required will not be submitted to the evaluation committee. Applicants will not be notified of any information or documents missing from the application. Any documents received after the application deadline will not be considered.
The FRQSC reserves the right to verify the authenticity of all documents and information provided in the application with the organizations concerned.
IMPORTANT NOTE: Throughout the application process, applicants are encouraged to check that no correspondence from the Fonds has ended up in the "junk" or "spam" folder of their email Inbox.