As indicated in article 3.1 of the CGR, applicants are responsible for sending their application package to the appropriate Fonds by referring to the list of Research areas of the three Fonds .
A complete application package consists of:
Required e-forms, available in the E-portfolio;
Required electronic attachments;
Artist's portfolio to be sent by mail.
With the exception of the portfolio, which must be sent by mail, only forms and documents transmitted electronically will be accepted. Any application package that does not contain all of the required forms and documents at the competition closing date and time will be deemed ineligible by the Fonds.
The e-forms will be available on the Web site of the Fonds at least one month before the competition deadline. Only forms filled out and submitted online are accepted.
Applicants must create an E-portfolio on the Fonds website before applying, if this has not already been done. Individuals who already have a personal identification number (PIN) have direct access to a FRQnet account and must update their E-portfolio.
As indicated in the CGR (article 3.6), the e-forms may be filled out in French or English. However, the title and abstract included in the application must be written in French. This information will be used by the Fonds for promotional and dissemination purposes.
Any part of the application that exceeds the maximun number of autorized pages will be removed from the application.
The following e-forms are required:
POSTDOCTORAL FELLOWSHIP APPLICATION FORM;
COMMON CANADIAN CV/DETAILED CONTRIBUTIONS: The applicant's Common Canadian CV and "Detailed contributions" attachment file, which are available in the Toolbox section on the fellowship program page or directly in the "Détails des activités" box in the E-portfolio. To ensure that the attachment is properly transmitted to the Fonds, you must save it in PDF format under "Common Canadian CV" in the E-portfolio;
LETTER(S) OF ACCEPTANCE (SUPERVISORS): The supervisor and co-supervisor where applicable, must complete a letter of acceptance using the e-form available in their own FRQSC E-portfolio. The supervisor and/or the co-supervisor who holds a personal identification number (PIN) with the Fonds has access to an FRQnet account and must update his or her E-Portfolio, if it has not already been done. On the other hand, the supervisor and/or the co-supervisor who does not have an FRQnet account must first create a user account. Once the letter of acceptance has been transmitted electronically in accordance with the instructions provided in the form, it will be automatically attached to the applicant's fellowship application. It is the responsibility of the applicant to provide his/her email address linked to FRQnet account and application number to the supervisor(s), as well as instructions for the creation of an account and the drafting of the letter;
TWO LETTERS OF RECOMMENDATION (REFEREES): Letters of recommendation completed by referees provide support for the applicant and offer an informed outsider's opinion of his/her qualities and abilities. Referees must complete a letter of recommandation using the e-form available in their own FRQSC E-portfolio. The referee who holds a personal identification number (PIN) with the Fonds has access to an FRQnet account and must update his or her E-Portfolio, if it has not already been done. On the other hand, the referee who does not have an FRQnet account must first create a user account. Once the letter of recommendation has been transmitted electronically in accordance with the instructions provided in the form, it will be automatically attached to the applicant's fellowship application. It is the responsibility of the applicant to provide his/her email address linked to FRQnet account and application number to the referees, as well as instructions for the creation of an account and the drafting of the letter.
The supervisor(s) letter and referees letters must be completed and submitted electronically before the closing date and time of the competition. If one of the letters is not submitted by the closing date, the application will be deemed ineligible. Only letters completed using the FRQSC e-form in the FRQnet portal will be accepted. It is the responsibility of the applicant to ensure that the letters are submitted before the closing date and time.
3.2 Required documents to be attached electronically
The following required documents must be scanned and included with the application e-form in the sections of attachments intended for that purpose in the "Détails des activités" section, as described below.
In order to be receivable, copies of official documents must be legible. The Fonds reserves the right to request additional documents for the purpose of establishing an application's eligibility.
Documents submitted in a language other than French or English must include a certified translation.
The required supporting documents must be transmitted within the prescribed time.
Once the application form has been submitted, it will not be possible to resubmit or modify the application in any way regardless of the transmission date, even if it is before the competition deadline. Note that referees and supervisors may transmit their letters at any time up to the closing date and time of the competition.
No recall will be made and no document may be added after the contest closing date and time,
October 6 October 10, 2017 at 4 pm.
ANY DOCUMENT REQUIRED BUT MISSING MAKES THE FILE NOT ELIGIBLE.
In addition to completing the various sections of the form, the following documents are required and must be transmitted from the "Autres documents'" section :
DOCTORATE DEGREE: A copy of the original of the applicant's doctorate degree. If the doctorate degree has not yet been obtained, provide an attestation of the first submission of his/her dissertation. If the applicant applied before submitting his/her dissertation, he/she must include a letter addressed to the eligibility committee indicating the date at which the dissertation will be submitted.
LETTER OF INVITATION FROM THE HOST ENVIRONMENT (if applicable): A letter of invitation from the head of an arts centre, cultural outreach agency, culturel magazine, research centre, university department or other organization autorized to supervise the internship confirming that the applicant has been accepted;
PROOF OF REGISTRATION OR INVITATION (if applicable): proof of registration or invitation to participe in a workshop, lecture, colloquium, meeting, biennale, festival, symposium or any other relevant event, where applicable.
The following documents must be scanned and grouped into a single document in the order listed below, and attached under "Relevés de notes" in the "Autres documents" section :
TRANSCRIPTS: Copy of the applicant's Master's AND doctoral official transcript. In the event that the institution in question does not provide a transcript, a letter explaining the situation must be included. Transcripts should be presented in portrait orientation;
TRANSCRIPTS FROM EXCHANGE PROGRAMS (if applicable): Transcripts from exchange programs or courses (equivalences);
MARKING SYSTEM EXPLANATION (if applicable): For transcripts from institutions located outside Canada or the United States, the applicant must include a short letter explaining the institution's marking system.
RAMQ CARD OR OTHER OFFICIAL DOCUMENT (APPROPRIATE VISAS and AUTHORIZATIONS): A photocopy of a valid Québec medical insurance card (RAMQ card) or any other official document that proves resident status, as defined in Article 2.1 of the CGR. If this document is not available, the applicant must provide a letter addressed to the eligibility committee explaining the reasons, accompanied by proof that a replacement card has been requested from the Régie de l'assurance maladie du Québec or provide some other official document attesting that he/she is domiciled in Québec;
PROOF OF CITIZENSHIP (if applicable): Canadian citizens who were not born in Canada must provide a copy of a proof of citizenship (both sides).
PROOF OF PERMANENT RESIDENCY (if applicable): A permanent resident card or a copy of the applicant's landing documents (IMM 1000 or IMM 5292) in the case of permanent residents under the Immigration and Refugee Protection Act (S.C.2001, c. 2).
SUPPORTING DOCUMENT FOR ELIGIBILITY PERIOD EXCEPTION: Applicants seeking eligibility period exceptions must provide an official document attesting to their suspended registration and a medical certificate that includes the reason(s) for the interruption and the duration of the suspension (refer to article 2.2 above).
DESCRIPTION OF THE ACHIEVEMENTS presented in the artist's portfolio linking each one to the research-creation project (mandatory).
Every applicant is responsible for his/her application and must ensure that it contains all of the necessary documents. No document other than those required will be accepted.
REMEMBER TO TRANSMIT YOUR COMPLETED APPLICATION.
At any time, applicants may verify in their E-portfolio that the most recent version of their application has been successfully submitted. The application file in "Mes formulaires" must be flagged as "Transmis au Fonds" before the closing date and time of the competition.
3.4 ARTIST'S PORTFOLIO (mandatory)
The following required documents must be sent by mail:
The portfolio must be sent to the following address:
Bourse postdoctorale en recherche-création
Fonds de recherche du Québec - Société et culture
140, Grande Allée Est, bureau 470
Québec (Québec) G1R 5M8
The Canada Post postmark or dated receipt from a courier service will be considered proof that the portfolio was mailed by the deadline of
October 6 October 10, 2017.
The Fonds is not responsible for any loss or damage of any nature to the portfolio or the material submitted in support of the application. The portfolio will only be returned to the applicant if it was sent along with a preaddressed stamped envelope or box. Otherwise, the portfolio will be kept by the Fonds for 90 days after the date on the letter announcing the results, after which the Fonds will dispose of it.
Any missing documents will render the application ineligible.
All applications received by the Fonds are assessed for eligibility. A notice will be sent via e-mail no later than December following the competition deadline, informing the applicant of the status of his/her application and, where applicable, its transmission to the evaluation committee. Applicants whose application packages are deemed incomplete or invalid will be informed of the rejection of their application via e-mail.