IMPORTANT: Applicants are advised to prepare their application well in advance to ensure that it is submitted before the deadline, given the large number of applications and requests received by the Fonds at the end of the competition. It is also strongly recommended that all individuals who apply for a postdoctoral fellowship with the FRQSC simultaneously submit a similar application at the federal level.
As indicated in Section 3.1 of the CGR, applicants are responsible for sending their application package to the appropriate Fonds by referring to the list of Research areas of the three Fonds.
An application consists of:
The required forms available in the E-portfolio (see 3.1);
Required documents, attached to the form (see 3.2);
A creation portfolio, uploaded to the FRQSC's cloud (see 3.3).
As indicated in Section 3 of the CGR, applicants certify that all information provided is accurate and complete, and undertake to comply with all rules and principles set out in the Fonds de recherche du Québec Policy for the responsible conduct of research. They authorize their institution to transmit, where applicable, any personally identifiable information resulting from the application of this policy. Applicants are asked to sign an agreement to that effect when submitting their application.
The FRQSC reserves the right to verify the authenticity of all documents and information provided in the application with the organizations concerned.
The necessary forms are available in the FRQnet portal no later than one month before the competition deadline.
Applicants must create a user account on the Fonds website before applying, if they have not already done so. Individuals who already have a Fonds personal identification number (PIN) have direct access to a FRQnet account and must update their E-portfolio profile. (Watch our video Premier accès à votre profil.)
It is the applicant's sole responsibility to choose the right application form, the right funding program and the right Fonds for their application. In the event of an error in any of these respects, the Fonds will not transfer the application and the application will be deemed ineligible, either when assessed for eligibility or by the evaluation committee.
As indicated in the CGR (Section 3.6), forms may be filled out in French or English. However, the title and abstract must imperatively be in French. This information will be used by the Fonds for promotional and dissemination purposes.
Pages in excess of the number permitted in each section of the application will be removed from the application before submission for evaluation.
The following forms are required:
POSTDOCTORAL RESEARCH-CREATION FELLOWSHIP (B5) APPLICATION FORM.
CANADIAN COMMON CV and DETAILED CONTRIBUTIONS: The Canadian Common CV and "Detailed contributions" attachment file are available in the Toolbox section on the fellowship program page or directly in the "Activity details" box in the E-portfolio. The Canadian Common CV— "Fonds Société et culture" version—must be updated within the 12 months prior to the competition deadline. The Detailed Contributions file must be completed in due form and attached to the application in the appropriate section of the E-portfolio. To ensure that the attachment is properly transmitted to the Fonds, it must be saved in PDF format under "Canadian Common CV" in the E-portfolio.
LETTER(S) FROM SUPERVISOR(S): Supervisors, and co-supervisors where applicable, must complete the form provided for that purpose in their own FRQnet E-portfolio and attach the required file (letter of acceptance). A supervisor and/or co-supervisor who has a Fonds personal identification number (PIN) has access to an FRQnet account and must update his/her E-portfolio, if this has not already been done. A supervisor or co-supervisor who does not have an FRQnet account must first create a user account.
Once they have been transmitted electronically in accordance with the instructions provided in the form, the form and letter will be automatically attached to the applicant's fellowship application. Important: this letter is mandatory even if the letter of invitation from the host environment is written by the same person.
TWO LETTERS FROM REFEREES: Letters of recommendation completed by referees provide support for the applicant and offer an informed outsider's opinion of his/her qualities and abilities.
Referees must complete the form provided for that purpose in their own FRQnet E-portfolio and attach the required file (letter of recommendation). A referee who has a Fonds personal identification number (PIN) has access to an FRQnet account and must update his/her E-portfolio, if this has not already been done. A referee who does not have an FRQnet account must first create a user account. Once they have been transmitted electronically in accordance with the instructions provided in the form, the form and letter will be automatically attached to the applicant's fellowship application.
The supervisors', co-supervisors' (where applicable) and referees' letters must be completed in French or English and submitted electronically by the competition deadline. If any of these letters are not received by the Fonds, the application will be deemed ineligible. Only letters completed using the FRQSC form in the FRQnet portal will be accepted. It is the responsibility of the applicant to provide the persons concerned with instructions for creating an account and writing the letter, and to ensure that the letters and forms are submitted before the deadline.
IMPORTANT: Throughout the application process, applicants are encouraged to check that no correspondence from the Fonds has ended up in the "junk" or "spam" folder of their email Inbox. They are also advised to ensure that anyone involved with their application does the same.
3.2 Required documents
All required documents must be grouped and scanned (PDF file) into a single document for each of the appropriate sections in the "Activity details" box.
To be accepted, scanned PDF copies must be legible and without read protection or special double tab configuration.
Any official document submitted in a language other than French or English must be accompanied by a professional translation certified as a true copy of the original document. Any other document submitted in a language other than French or English must include a basic translation.
The Fonds recommends using the presentation standards set out in the Detailed Contributions file to format the research project description, bibliography and host environment justification.
"UNIVERSITY RECORD" SECTION
The following documents must be scanned and grouped into a single PDF document in the order listed below, before attaching them in the "University record" section:
TRANSCRIPTS (mandatory – any missing or incomplete transcripts will render the application ineligible): Copies of the applicant's official transcripts (i.e. issued by the institution and bearing its seal and the registrar's signature or notice of conformity from a competent authority) for all master's AND doctoral studies are required. Transcripts must be up to date and include all completed terms. While the form also mentions bachelor's degree transcripts, these are not necessary under the postdoctoral fellowship program. If, for any reason, a transcript cannot be provided, a letter must be included explaining the reason why the transcript is missing (e.g. the institution where the applicant's studies took place does not provide a transcript). More generally, any atypical situation related to transcripts must be explained in a letter attached to the application. This document must enable the Fonds to verify the eligibility of the application, and the evaluation committee to understand the applicant's atypical background and to take it into consideration. The absence of such a letter, when required as described above, automatically renders the application ineligible.
TRANSCRIPTS FROM EXCHANGE PROGRAMS (if applicable): Transcripts from exchange programs or courses (equivalences) are required.
MARKING SYSTEM EXPLANATION (if applicable): For transcripts from institutions located outside Canada or the United States, the applicant must include a short letter explaining the institution's marking system.
The following documents must be included in the appropriate sections of the form:
JUSTIFICATION OF HOST ENVIRONMENT (2 pages) This justification must also demonstrate the quality of the integration plan.
RESEARCH-CREATION PROJECT DESCRIPTION (3 pages)
Applicants may include links to web pages as bibliographic references, where relevant. These web addresses may also be listed in the bibliography. However, the application must not be based in whole or in part on online content available to members of the evaluation committee.
"OTHER DOCUMENTS" SECTION
The following documents are also required and must be attached in the "Other documents" section:
DOCTORAL DIPLOMA: A copy of the applicant's original doctoral diploma issued by the registrar's office is required. If the doctoral diploma has not yet been obtained, proof of the initial thesis submission must be provided. If the thesis has not been submitted at the time of application, the applicant must include a letter addressed to the eligibility committee indicating the date at which the thesis will be submitted. Note: the document attesting to the official submission must be provided before the beginning of the fellowship.
LETTER OF INVITATION FROM THE HOST ENVIRONMENT: An official letter of invitation from the head of an arts centre, cultural outreach agency, cultural magazine, research centre, university department or other organization authorized to supervise the internship confirming that the applicant has been accepted. Important: this letter may be written by the research supervisor. In this case, the supervisor's letter is still required.
PROOF OF REGISTRATION OR INVITATION (if applicable): Proof of registration or invitation to participate in a workshop, lecture, colloquium, meeting, biennale, festival, symposium or any other relevant event.
VALID RAMQ CARD OR OFFICIAL PROOF OF ELIGIBILITY FOR RAMQ OR OTHER OFFICIAL DOCUMENT (mandatory): If the applicant does not have a valid RAMQ card or official proof of eligibility for RAMQ (i.e. a letter from the RAMQ confirming that a new card has been requested), the applicant must provide a copy of two different documents, each of which demonstrates that he or she has been living in Québec for at least six months of the seven months prior to the competition deadline (see List of accepted documents in the Toolbox).
PROOF OF CITIZENSHIP (if applicable): Canadian citizens who were not born in Canada must provide a copy of a proof of citizenship (both sides).
STUDY PERMIT OR VISA (if applicable): Applicants who are not Canadian citizens must provide a copy of their study permit or visa.
PROOF OF CANADIAN PERMANENT RESIDENCY (if applicable): A copy of the applicant's Canadian permanent resident card or immigration form (IMM-1000, IMM-5292, IMM-5688 or IMM-5617) for all non-Canadian citizens.
SUPPORTING DOCUMENT FOR ELIGIBILITY PERIOD EXCEPTION (if applicable): Applicants seeking eligibility period exceptions in accordance with Section 2.2 above must provide an official document for each birth since the thesis submission or a medical certificate attesting to serious health reasons or disability.
Submitting the application
The applicant is responsible for ensuring that all required documents have been included and transmitted. Any missing document will render the application ineligible.
THE APPLICANT MUST NOT FORGET TO TRANSMIT THE APPLICATION AFTER COMPLETING AND VALIDATING IT, BY CLICKING THE "TRANSMETTRE" BUTTON IN THE FORM.
IMPORTANT NOTE: Once the application form has been submitted, it will not be possible to resubmit or modify the application in any way regardless of the initial transmission date, even if it is before the competition deadline.
At any time, applicants may verify in their E-portfolio that the most recent version of their application has been successfully submitted. The application file in "My forms" should be flagged as "Transmis au Fonds" before the competition deadline. This indicates that the application has been received by the Fonds.
3.3. Creation portfolio (mandatory)
A portfolio is required, illustrating the applicant's creative achievements. Each item in the portfolio must be related to the proposed project.
IMPORTANT: The compressed digital creation portfolio (ZIP file) must be identified as follows:
LAST NAME OF APPLICANT_APPLICATION NUMBER.
It must be uploaded before the competition deadline to the FRQSC's cloud:
The digital file must be smaller than 9.8 GB.
The creation portfolio must be transmitted in digital form, with all its component documents assembled into a single compressed file (ZIP file). It must include a brief description of the items presented (one-page PDF document), establishing the relationship between each item and the submitted project. This document must allow easy identification of the different items making up the creation portfolio. The creation portfolio may include files of various formats: PDF, MPEG, PNG, MP3, MP4, MOV, etc. A press kit may also be included (PDF document). It is not recommended to only provide links to one or more websites. The inclusion of internet references should be considered an exception.
The person evaluating the application should not need to spend more than twenty minutes reading and assessing the creation portfolio.
Applicants are requested to send their accompanying documents only once, in their final version. In case of duplicate transmission resulting from a manipulation error, the most recent version will be considered for the evaluation.
The compressed digital file must be identified as follows: NAME OF APPLICANT_APPLICATION NUMBER. The Fonds will issue an acknowledgement of receipt within 5 business days after the transmission of the digital file to the FRQSC's cloud. It is the applicant's responsibility to verify and follow up if necessary, before the competition deadline. No documents will be accepted after this date.
If the portfolio cannot be transmitted in digital form, the applicant must notify the program officer and mail all documents being submitted for evaluation in triplicate to the following address:
Programme Bourse postdoctorale en recherche-création
Fonds de recherche du Québec - Société et culture
140, Grande Allée Est, bureau 470
Québec (Québec) G1R 5M8
The Fonds will keep the submitted documents for a period of 90 days from the date on the letter announcing the results of the evaluation. After this time, unless otherwise requested, they will be disposed of.
The Canada Post postmark or the dated stamp of a messenger service will be considered proof of submission before the deadline of October 15, 2020.
All applications received by the Fonds are assessed for eligibility. A notice will be sent via email no later than December following the competition deadline, informing the applicant of the status of his/her application and, where applicable, its transmission to the evaluation committee.
Applicants whose application package is deemed incomplete or invalid will be notified by email that their application has not been transmitted to the evaluation committee.
An incomplete application that does not contain the information necessary to establish eligibility or which cannot be evaluated will be deemed invalid by the Fonds. Any documents that are not required will not be submitted to the evaluation committee. Applicants will not be notified of any information or documents missing from the application and no reminder will be made.
Any documents received after the competition deadline of 4 p.m. on October 15, 2020 will not be considered and applications cannot be updated after this deadline.