Instructions for completing an application
Applicants may only submit an application to one of the following scholarship programs in the same year:
Master's research scholarships (B1);
Doctoral research scholarships (B2);
Scholarship for re-entering the Research Community (A2).
Applicants may only hold a scholarship from one Fonds (CGR, Section 3.1).
When completing their electronic application form, applicants must be sure to select the appropriate committee to evaluate their application. The list of evaluation committees is provided on the FRQSC website for information purposes. The FRQSC reserves the right to change the applicant's choice of committee. In such cases, applicants will be advised via email.
3.1 REQUIRED DOCUMENTS
Applications that do not include all of the required documents by the closing date and time of the competition will be deemed ineligible by the FRQSC.
3.1.1 ELECTRONIC FORMS
126.96.36.199 Electronic application forms
Only forms filled out and submitted online are accepted.
Applicants has to obtain beforehand a PIN (Personal Identification Number) from the FRQSC website.
E-forms will be available on the FRQSC website at least one month before the closing date of the application deadline.
As indicated in Section 3.6 of the CGR, e-forms may be filled out in French or English. However, the project title on the application must be in French.
Applicants must ensure that all attached documents are in PDF format and are not read protected.
188.8.131.52 Letter of recommendation E-form
Letters of recommendation
Applicants to Master's, doctoral or re-entering the research community scholarship program must obtain TWO letters of recommendation to complete the application form.
From his/her electronic application form, the applicant must send an e-mail invitation to complete a letter of reference to the two referees of his/her choice. Letters of recommendation provide support for the applicant and offer an informed outsider's opinion of his/her qualities and abilities.
Letters of recommendation must be filled out using the e-form provided, which is available in the referee's personal e-file on the Fonds website. Referees who do not have a personal identification number (PIN) must obtain one from the Fonds.
Once the letter of recommendation has been transmitted electronically, it will be automatically attached to the applicant's file. The TWO letters of recommendation must be completed and transmitted electronically before the competition deadline (October 12, 2016, for Master's applicants and October 18, 2016, for doctoral applicants). If one or both letters of recommendation are missing at the closing date, the application will be deemed ineligible by the FRQSC. Only letters of recommendation using the Fonds E-form will be accepted.
It is the applicant's responsibility to transmit an invitation to two referees from his electronic application form and to ensure that the two letters of recommendation are submitted within the prescribed time.
Exception for referees outside Québec
Exceptionally, a dynamic PDF form is available for referees from universities outside of Québec who do not have a PIN with the FRQSC. This form is available only upon request at: firstname.lastname@example.org
Once the letter has been completed and signed, it must be sent by the referee to the Fonds de recherche du Québec – Société et culture to the following email address: email@example.com
The letters of recommendation must be completed and transmitted electronically before the deadline (October 12, 2016 for Master's applicants and October 18, 2016 for doctoral applicants). If one or both letters of recommendation are missing at the closing date, the application will be deemed ineligible by the FRQSC. Only letters of recommendation using the Fonds form will be accepted.
No letter transmitted by any other means will be accepted.
3.1.2 ADDITIONAL DOCUMENTS REQUIRED TO BE SUBMITTED ELECTRONICALLY
IMPORTANT: To be eligible, scanned copies of all documents must be legible and must not be read protected in any way.
Documents required for assessing the eligibility of the application that are submitted in a language other than French or English must include a certified translation.
Every applicant is responsible for ensuring that all documents required for determining eligibility and for the scientific evaluation of the application are attached to the application e-form and transmitted by October 12, 2016 for the Master's program and by October 18, 2016 for the doctoral program.
The following supporting documents must be grouped into two blocks of attachments as specified in the e-form, and must be transmitted within the prescribed time. No reminder will be made and no supporting document may be added after the closing date and time of the competition.
No document transmitted by any other means will be accepted.
The required documents must be grouped into two blocks:
Block 1 — Documents required for scientific evaluation of the application;
Block 2 — Documents required to determine eligibility of the application.
BLOCK 1 – DOCUMENTS REQUIRED FOR EVALUATION
Transcripts, including equivalences, transcripts for studies outside Québec and a short letter explaining the marking system (if necessary) must be scanned in a single document in the following order:
1. All transcripts
The applicant's most up-to-date official transcripts for all programs, e.g. certificates, diplomas, bachelor's, Master's or doctoral degrees, whether the studies were completed or not.
It is the applicant's responsibility to ensure that all transcripts are obtained from the respective institutions within the prescribed time. If no transcript is available, applicant must submit a letter explaining the situation.
Transcripts from exchange programs or courses (equivalence).
3. Transcripts from outside Québec (additional documents)
Transcripts for university studies pursued at institutions outside Québec.
4. A short letter explaining the marking system must be provided for institutions outside Canada and the United States.
5. Acknowledgements from editors
Acknowledgements of receipt from the editor for all articles submitted and notices received from editors for articles accepted for publication. Article references must include the applicant's name.
No publication declared to be submitted, accepted or in press will be considered for the application evaluation without a supporting document from the editor, in the form of a letter or copy of an e-mail (not required for published articles).
No appendices or documents other than those required for evaluation will be forwarded to the evaluation committee.
BLOCK 2 – DOCUMENTS REQUIRED FOR ELIGIBILITY
Documents required for establishing eligibility and the eligibility period of an application must be scanned together in a single document in the following order:
CITIZENSHIP, RESIDENCE, DOMICILE
1. RAMQ card or other official document
A copy of a valid Québec medical insurance card or any other official document that proves resident status (domiciled) under the Health Insurance Act and the Regulation respecting the eligibility and registration of persons in respect of the Régie de l'assurance maladie du Québec.
If this document is not available, the applicant must provide a letter addressed to the eligibility committee explaining the reasons, accompanied by proof that a replacement card has been requested from the Régie de l'assurance maladie du Québec.
2. Proof of citizenship
Canadian citizens born outside Canada must provide a copy of their proof of citizenship (both sides).
3. Landed status in Canada
Permanent residents of Canada under the 2001 Immigration and Refugee Protection Act, ch. 27, must provide a copy of their landing documents (IMM 1000 or IMM 5292) or their permanent resident card, OR a copy of a proof that a permanent resident application has been submitted to Immigration and Citizenship Canada.
4. Part-time sessions
Applicants who completed part-time sessions since registering for a graduate degree must provide a registrar's attestation for any part-time session or sessions without registration in the program of study for which the scholarship is being sought, if applicable.
5. Exception regarding eligibility period
Applicants seeking eligibility period exceptions must provide an official document attesting to their suspended registration and, where necessary, a medical certificate indicating the reason(s) for and duration of the suspension or attesting to the disability, if applicable.
No appendices or documents other than those required for establishing eligibility will be accepted.
No document transmitted to the Fonds by mail or email will be accepted.
Applicants will not be able to update their files after the closing date and time of the competition.
The Fonds reserves the right to request additional documents for the purpose of establishing eligibility.
REMEMBER TO TRANSMIT YOUR COMPLETED APPLICATION.
It is possible at any time for applicants to verify that the latest version of their application has been successfully submitted. The word "Transmise" must appear in the application file before the closing date and time of the competition.
Available for printing after transmission of the electronic application form. This notice is generated automatically and replaces the acknowledgement of receipt as indicated in Section 3.7 of the CGR.
3.2 STATUS OF THE APPLICATION
Applicants will be informed via email of the status of their application and, if applicable, its transmission to the evaluation committee, at the latest in the month of December following the closing date of the competition.
Following the reception of applications, the Fonds verifies their eligibility. Applicants whose applications are incomplete or ineligible will be advised by e-mail of the rejection of their application.
To update their contact information, applicants must inform the Fonds by email at firstname.lastname@example.org.