6.1 REQUIRED DOCUMENTS
Applications that do not include all of the required documents by the closing date and time of the competition will be deemed ineligible by the Fonds.
6.2 ELECTRONIC APPLICATION FORMS
Only forms filled out and submitted online are accepted.
The e-forms will be available on the Web site of the Fonds Société et Culture at least one month before the closing date of the competition.
As indicated in section 3.5 of the CCR, the e-forms may be filled out in French or English. However, the project title on the application must be written in French.
Two letters of recommendation
The Letters of recommendation must be filled out and submitted electronically from the referee's personal file on the Fonds website. It is the referee's responsibility to obtain a personal identification number (PIN) from the Fonds. Once the letter of recommendation has been transmitted electronically, it will be automatically attached to the applicant's scholarship application.
The letters of recommendation must be completed and transmitted electronically before the closing date and time of the competition. If one or both letters of recommendation are missing at the closing date, the application will be deemed ineligible by the FRQSC. Only letters of recommendation filled out on the Fonds form will be accepted.
It is the applicant's responsibility to provide his/her personal identification number (PIN) and application number to the referees and to ensure that the two letters of recommendation are submitted within the prescribed time.
6.3 ADDITIONAL REQUIRED DOCUMENTS TO BE SUBMITTED ELECTRONICALLY
IMPORTANT : To be admissible, scanned copies of official documents must be legible and certified by a commissioner of oaths or any other person authorized to do so. The professional seal must be clearly visible on the scanned copy of the document.
Documents submitted in a language other than French or English must include a certified translation.
Every applicant is responsible for his/her application. The following documents must be transmitted as an attachment to the application e-form to the date specify in the call for proposition.
The following supporting documents must be grouped in the following numbers into the two blocks of attachments specified in the application e-form, and must be transmitted within the prescribed time. No reminder will be made and no supporting document may be added after the closing date and time of the competition.
No document transmitted by any other means will be accepted.
BLOCK 1 – DOCUMENTS REQUIRED FOR EVALUATION
All of the applicant's university transcripts (official transcripts or certified copies thereof), e.g. certificates, diplomas, bachelor's, master's or doctoral degrees, whether the studies were completed or not.
It is the applicant's responsibility to ensure that all transcripts are obtained from the respective institutions within the prescribed time.
Transcripts from exchange programs or courses (equivalences).
Transcripts from outside Québec (additional documents)
Transcripts for all university studies pursued at institutions located outside Québec.
A short letter explaining the institutions' marking system must be provided in the case of institutions outside Canada and the United States.
Acknowledgements from editors
To be considered, articles that are submitted, accepted or in press must include an acknowledgement from the editor (letter or e-mail format). The applicant's name must appear on the article.
BLOCK 2 – DOCUMENTS REQUIRED FOR ELIGIBILITY
RAMQ card or other official document
A photocopy of a valid Québec medical insurance card or any other official document that proves resident status under the Health Insurance Act and the Regulation respecting the eligibility and registration of persons in respect of the Régie de l'assurance maladie du Québec.
If this document is not available, the applicant must provide a letter addressed to the eligibility committee explaining the reasons, accompanied by proof that a replacement card has been requested from the Régie de l'assurance maladie du Québec.
Proof of citizenship
Canadian citizens born outside Canada must provide a certified copy of their proof of citizenship.
Landed status in Canada
Permanent residents of Canada under the 2001 Immigration and Refugee Protection Act, ch. 27, must provide a certified copy of their landing documents (IMM 1000 or IMM 5292) or their permanent resident card, OR a copy of a proof that a permanent resident application has been submitted to Immigration and Citizenship Canada.
Part time sessions
Applicants who completed part-time sessions since registering for a graduate degree must provide a registrar's attestation for any part-time or unregistered sessions.
Eligibility period exceptions
Applicants seeking exceptions must provide an official document attesting to their suspended registration and a medical certificate that includes the reason(s) for the interruption and the duration of the suspension.
No appendices or documents other than those required will be forwarded to the evaluation committee.
No document transmitted to the Fonds by mail will be accepted.
Applicants will not be able to update their files after the closing date and time of the competition.
The Fonds reserves the right to request additional documents for the purpose of establishing an application's eligibility.
REMEMBER TO TRANSMIT YOUR COMPLETED APPLICATION.
To verify that the latest version of your application has been successfully transmitted, check that your application file is flagged "Transmise" before the closing date and time of the competition.
Available for printing after transmission of the electronic application form. This notice is generated automatically and replaces the acknowledgement of receipt as indicated in section 3.6 of the CGR.
Acknowledgement of receipt
Applicants will receive an acknowledgement of receipt via e-mail and will also be advised when their application is submitted to the assessment committee (if applicable).