As indicated in article 3.1 of the CGR, applicants are responsible for sending their application package to the appropriate Fonds by referring to the list of Research areas of the three Fonds .
3.1 The application package
A complete application package consists of:
With the exception of the portfolio, which must be sent by mail, only forms and documents transmitted electronically will be accepted. Any application package that does not contain all of the required forms and documents at the competition closing date and time will be deemed ineligible by the Fonds.
The e-forms will be available on the Web site of the Fonds at least one month before the competition deadline.
Applicants must obtain a personal identification number (PIN) on the Fonds website before applying.
As indicated in the CGR (article 3.6), the e-forms may be filled out in French or English. However, the title and abstract included in the application must be written in French. This information will be used by the Fonds for promotional and dissemination purposes.
Only forms filled out and submitted online are accepted.
The following e-forms are required:
APPLICATION E-FORM: The electronic application for the Postdoctoral Research Fellowship program;
COMMON CANADIAN CV/DETAILED CONTRIBUTIONS: The applicant's Common Canadian CV electronic format and its "Detailed contributions" attachment file, which is available in the Toolbox section on this web page. To ensure that the attachment is properly transmitted to the Fonds, you must save it in PDF format in your Fonds e-file ("Votre dossier");
ONE OR TWO LETTERS OF ACCEPTANCE: The supervisor, and co-supervisor where applicable, must complete a letter of acceptance using the e-form available in his/her personal researcher account on the Fonds website. It is the supervisor's responsibility to obtain a personal identification number (PIN) from the Fonds. Once the letter has been transmitted electronically, it will be automatically attached to the applicant's fellowship application;
TWO LETTERS OF RECOMMENDATION: Letters of recommendation provide support for the applicant and offer an informed outsider's opinion of his/her qualities and abilities. Referees must complete a letter of recommendation using the e-form available in their personal researcher account on the Fonds. It is the referees' responsibility to obtain a personal identification number (PIN) from the Fonds. Once the letter of recommendation has been transmitted electronically, it will be automatically attached to the applicant's fellowship application.
The supervisor's letter of acceptance as well as the letters of reference must be completed and submitted electronically before the closing date and time of the competition. If one of the letters is not submitted by the closing date, the application will be deemed ineligible.
It is the responsibility of the applicant to provide his/her personal identification number (PIN) and number of application to the referees and his/her supervisor (and co-supervisor). The applicant must ensure that the letters are submitted before the closing date and time.
When completing their electronic application form, applicants must be sure to select the appropriate committee to evaluate their application. The list of committees is appended for information purposes. The Fonds reserves the right to change the applicant's choice of committee. In such cases, the applicant will be advised via e-mail. The applicant may however decline the suggested change.
3.3 Additional required documents to be attached electronically
Additional required documents must be scanned and included with the application e-form in the two blocks of attachments intended for that purpose in the "pièces jointes" section, as described below. No reminder will be sent and no supporting document may be added after the closing date and time (September, 30th, 2016, 4 p.m.).
In order to be receivable, copies of official documents must be legible. The Fonds reserves the right to request additional documents for the purpose of establishing an application's eligibility.
Documents submitted in a language other than French or English must include a certified translation.
The required supporting documents are to be grouped into two blocks of attachments:
Block 1 — Documents required for scientific evaluation;
Block 2 — Documents required to verify eligibility.
The required documents within each block must be scanned in a single document and numbered in the following order:
Block 1 – Documents required for evaluation
DOCTORATE DEGREE: A copy of the original of his/her doctorate degree (or an attestation of the first submission of his/her dissertation). If the applicant applied before submitting his/her dissertation, he/she must include a letter addressed to the eligibility committee indicating the date at which the dissertation will be submitted and provide a certified copy of the degree before the fellowship begins;
TRANSCRIPTS: An official copy of his/her master's AND doctoral transcript. In the event that the institution in question does not provide a transcript, a letter explaining the situation must be included;
TRANSCRIPTS FROM EXCHANGE PROGRAMS: Transcripts from exchange programs or courses (equivalences), if applicable;
MARKING SYSTEM EXPLANATION: For transcripts from institutions located outside Canada or the United States, the applicant must include a short letter explaining the institution's marking system;
LETTER OF INVITATION FROM THE HOST ENVIRONMENT: A letter of invitation from the head of an arts centre, cultural outreach agency, cultural magazine, research centre, university department or other organization authorized to supervise the internship confirming that the applicant has been accepted;
PROOF OF REGISTRATION OR INVITATION: proof of registration or invitation to participate in a workshop, lecture, colloquium, meeting, biennale, festival, symposium or any other relevant event, where applicable.
Block 2 – Documents required to verify eligibility
RAMQ CARD: A photocopy of a valid Québec medical insurance card (RAMQ card) or any other official document that proves resident status under the Health Insurance Act and the Regulation respecting the eligibility and registration of persons in respect of the Régie de l'assurance maladie du Québec. If this document is not available, the applicant must provide a letter addressed to the eligibility committee explaining the reasons, accompanied by proof that a replacement card has been requested from the Régie de l'assurance maladie du Québec.
PROOF OF CITIZENSHIP: Canadian citizens who were not born in Canada must provide a copy of a proof of citizenship.
PROOF OF PERMANENT RESIDENCY: A permanent resident card or copy of a document attesting that a permanent resident application has been submitted to Citizenship and Immigration Canada, or a copy of the applicant's landing documents (IMM 1000 or IMM 5292) in the case of permanent residents under the Immigration and Refugee Protection Act (S.C.2001, c. 2).
SUPPORTING DOCUMENT FOR ELIGIBILITY PERIOD EXCEPTION: Applicants seeking eligibility period exceptions must provide an official document attesting to their suspended registration and a medical certificate that includes the reason(s) for the interruption and the duration of the suspension (refer to article 2.2 above).
LETTER FOR INDEXATION: For applicants who will have a position upon their return and who will be carrying out their postdoctoral research abroad, the value of the fellowship can be indexed based on the cost of living. A letter from the director of the research centre or university department confirming the applicant's position following the training must be provided.
Every applicant is responsible for his/her application and must ensure that it contains all of the necessary documents. No document other than those required will be accepted.
REMEMBER TO TRANSMIT YOUR COMPLETED APPLICATION.
To verify that the latest version of your application has been successfully transmitted, check that your application file is flagged "Transmise" before the closing date and time of the competition.
The following required documents must be sent by mail:
The portfolio must be sent to the following address:
Programme Appui à la Recherche-création
Fonds de recherche du Québec - Société et culture
140, Grande Allée Est, bureau 470
Québec (Québec) G1R 5M8
The Canada Post postmark or dated receipt from a courier service will be considered proof that the portfolio was mailed by the deadline of September 30, 2016.
The Fonds is not responsible for any loss or damage of any nature to the portfolio or the material submitted in support of the application. The portfolio will only be returned to the applicant if it was sent along with a preaddressed stamped envelope or box. Otherwise, the portfolio will be kept by the Fonds for 90 days after the date on the letter announcing the results, after which the Fonds will dispose of it.
Any missing documents will render the application ineligible.
All applications received by the Fonds are assessed for eligibility. A notice will be sent via e-mail no later than December following the competition deadline, informing the applicant of the status of his/her application and, where applicable, its transmission to the evaluation committee. Applicants whose application packages are deemed incomplete or invalid will be informed of the rejection of their application via e-mail.