B3-Postdoctoral fellowship, 2017-2018 competition


Summary

Competition year :

2017-2018

 

Deadline (application) :

September 30th, 2016, 4 PM

 

Amount :

$30,000/year + supplement for partnership, transfer and dissemination activities + reimbursement of travel expenses

 

Duration :

6 to 24 months

 

Announcement of results :

End of April 2017

 

 

This version was updated on June 30th, 2016, subject to the approval of the Minister of Economy, Science and Innovation.

 

 

GENERAL INFORMATION AND RULES

 

This program refers to the Common General Rules (CGR), which are applicable to all programs of the FRQSC. Only the special conditions applicable to the Program for Postdoctoral Research Fellowships are indicated in this document and prevail over the CGR.

Note: In the event of a discrepancy between the English and French versions of this program, the French version prevails.

The Fonds uses the Canadian Common CV  and requires a .PDF file of detailed contributions (in "My account"). Refer to ''Preparing a CV for the Fonds " and "Detailed Contributions attachment to the Common Canadian CV " for more details.

Applicants who contact the Fonds via e-mail must include a telephone number at which they can be reached. Priority will be given to e-mail requests. Updates to contact information must be made via e-mail, at bourspost.sc@frq.gouv.qc.ca.

Important changes have been made to the "Applications" section. All required documents must now be transmitted as an attachment to the electronic fellowship application form. No reminder will be made and no supporting documents may be added after the closing date and time specified for each competition.

ANY APPLICATION THAT IS INCOMPLETE ON THE COMPETITION CLOSING DATE OF SEPTEMBER 30th, 2016 WILL BE DEEMED INELIGIBLE BY THE FONDS. READ SECTION 3 CAREFULLY TO AVOID OMITTING ANY REQUIRED DOCUMENTS.

 

 


1.

PROGRAM OBJECTIVES

 


The objectives of the Postdoctoral Fellowship program are as follows:

 

  • Contribute to the development of the next generation of experts in the social sciences, humanities, arts and literature;
  • Support individuals who have graduated from doctoral programs as they broaden the scope of their research;
  • Foster the mobility of young researchers towards stimulating and dynamic scientific environments such as universities, corporate environments, government organizations and university-affiliated service centres.

 

The Fonds encourage students to lead and carry out knowledge mobilization activities (transfer, sharing, valorization, promotion and dissemination) with practice settings and the general public, whenever relevant.


2.

ELIGIBILITY CRITERIA

 

Applicants must meet all eligibility requirements by the competition deadline of September 30, 2016, 4 p.m.

 

2.1 Eligibility period and target group

The postdoctoral research fellowships are aimed at applicants who obtained their doctorate in the two years prior to the competition deadline OR who first submit their dissertation by March 31, 2018, the deadline by which grant payments must begin.

 

2.2 Eligibility period exceptions

Exceptions regarding postdoctoral fellowship eligibility periods will only be made in circumstances that are beyond the applicant's control. Applicants may suspend or postpone their studies for parental leave, sick leave for serious illness, family obligations or because of a disability. In all such cases, supporting documents must be transmitted along with the application, in the block of attachments intended for this purpose (see article 3.3).

In all cases, the competition closing date and time must be respected.

Parental leave or family obligations

Applicants who suspend or postpone their studies for a parental leave or serious family obligations may ask to extend their eligibility period for up to 12 months.

Persons with disabilities

Applicants who suspend or postpone their studies due to reasons related to a disability are exempt from the eligibility period requirements. Where applicable, supporting documents are required and must be transmitted with the application (see Section 3 - Applications). This exemption is in accordance with the Act to secure handicapped persons in the exercise of their rights with a view to achieving social, school and workplace integration (CQLR c. E-20.1).

The Fonds reserves the right to refuse any request that is not adequately justified.

 

2.3 Status required for submitting an application 

As indicated in section 2 of the CGR, at the time of submission of the fellowship application the applicant must demonstrate that he/she is a:

Resident of Québec

The applicant must have been domiciled in Québec for at least 6 months within the meaning of Section 5 of the Health Insurance Act (CQLR, c. A-29) and the Regulation respecting eligibility and registration of persons in respect of the Régie de l'assurance maladie du Québec. Residents of other provinces who hold health insurance cards from their home provinces are not eligible.

Canadian citizen or permanent resident

The applicant must be a Canadian citizen or permanent resident within the meaning of the Immigration and Refugee Protection Act (S.C.2001, c. 2) or demonstrate that he/she has obtained a Québec Selection Certificate (QSC) and has applied for permanent residency.

To qualify for a postdoctoral fellowship, the applicant must be a Canadian citizen or permanent resident and a resident of Québec for at least one year. Otherwise, financial support for the first year will not begin until this status is confirmed. If the applicant is unable to demonstrate citizenship or resident status before March 1 of the year following the offer of financial support, the fellowship will be cancelled.

 

2.4 Restrictions

Applicants may only hold a fellowship from one of the Fonds (section 3.1 of the CGR). Applicants who receive or have received postdoctoral funding from a recognized agency in Québec or Canada (e.g. SSHRC, NSERC, CIHR, FRQSC, FRQNT, FRQS, FCAR, CQRS, etc.) are not eligible for this competition.

 

2.5 Choice of host environment and supervision

The host environment must be a leading scientific environment in which the applicant will broaden his/her scientific network, collaborations and research perspective:

  • The host environment may be a university or university-affiliated service centre, a corporation, a government institution, an international or transnational organization;
  • Internationally-recognized host environments outside Québec are recommended and preferred;
  •  A postdoctoral fellowship may be carried out in Québec providing that the project brings an added value to the applicant's doctoral training AND this choice is clearly justified.

The postdoctoral research project may be carried out under co-supervision. A fellowship holder cannot be supervised or co-supervised by his/her doctoral research supervisor.

The postdoctoral research must be carried out in an institution other than the one from which the fellowship holder earned his/her doctorate or which served as an institution of co-supervision, if applicable. This condition also applies to the institution of co-supervision.

 

2.6 Paid leave

Applicants who are employed and on a sabbatical or study leave or who have obtained any other type of release from their duties with pay and/or wage replacement or any other form of compensation that exceeds 50% of their regular salary are not eligible. This restriction does not apply to applicants who are on a study leave without pay.

However, applicants receiving deferred pay for the purpose of pursuing studies are not subject to this restriction.


3.

APPLICATIONS

As indicated in article 3.1 of the CGR, applicants are responsible for sending their application package to the appropriate Fonds by referring to the list of Research areas of the three Fonds.

 

3.1    The application package

A complete application package consists of:

  •  the required e-forms;

  •  any required electronic attachments.

Only forms filled out and submitted online are accepted. Any application package that does not contain all of the required forms and documents at the closing date and time will be deemed ineligible by the Fonds.

 

3.2    E-forms

The e-forms will be available on the Web site of the Fonds at least one month before the competition deadline.

Applicants must obtain a personal identification number (PIN) on the Fonds website before applying.

As indicated in the CGR (article 3.6), the e-forms may be filled out in French or English. However, the title and abstract included in the application must be written in French. This information will be used by the Fonds for promotional and dissemination purposes.

Only forms filled out and submitted online are accepted.

The following e-forms are required:

  • APPLICATION E-FORM: The electronic application for the Postdoctoral Research Fellowship program;

  • COMMON CANADIAN CV/DETAILED CONTRIBUTIONS: The applicant's Common Canadian CV electronic format and its "Detailed contributions" attachment file, which is available in the Toolbox section on this web page.

  • To ensure that the attachment is properly transmitted to the Fonds, you must save it in PDF format in your Fonds e-file ("Votre dossier").

  • ONE OR TWO LETTERS OF ACCEPTANCE: The supervisor, and co-supervisor where applicable, must complete a letter of acceptance using the e-form available in his/her personal researcher account on the Fonds website. It is the supervisor's responsibility to obtain a personal identification number (PIN) from the Fonds. Once the letter has been transmitted electronically, it will be automatically attached to the applicant's fellowship application.

  • TWO LETTERS OF RECOMMENDATION: Letters of recommendation provide support for the applicant and offer an informed outsider's opinion of his/her qualities and abilities. Referees must complete a letter of recommendation using the e-form available in their personal researcher account on the Fonds. It is the referees responsibility to obtain a personal identification number (PIN) from the Fonds. Once the letter of recommendation has been transmitted electronically, it will be automatically attached to the applicant's fellowship application.

 

The supervisor's letter of acceptance as well as the letters of reference must be completed and submitted electronically before the closing date and time of the competition. If one of the letters is not submitted by the closing date, the application will be deemed ineligible.

It is the responsibility of the applicant to provide his/her personal identification number (PIN) and number of application to the referees and his/her supervisor (and co-supervisor). The applicant must ensure that the letters are submitted before the closing date and time.

When completing their electronic application form, applicants must be sure to select the appropriate committee to evaluate their application. The list of committees is appended for information purposes. The Fonds reserves the right to change the applicant choice of committee. In such cases, applicants will be advised via e-mail. The applicant may however decline the suggested change.

 

3.3    Additional required documents to be attached electronically

Additional required documents must be scanned and included with the application e-form in the two blocks of attachments intended for that purpose in the "pièces jointes" section, as described below. No reminder will be sent and no supporting document may be added after the closing date and time (September, 30th, 2016, 4 p.m.).

In order to be receivable, copies of official documents must be legible. The Fonds reserves the right to request additional documents for the purpose of establishing an application's eligibility.

Documents submitted in a language other than French or English must include a certified translation.

The required supporting documents are to be grouped into two blocks of attachments:

 

Block 1 — Documents required for scientific evaluation;

Block 2 — Documents required to verify eligibility.

 

The required documents within each block must be scanned in a single document and numbered in the following order.

 

Block 1 – Documents required for evaluation

  1. DOCTORATE DEGREE: A copy of the original of his/her doctorate degree (or an attestation of the first submission of his/her dissertation). If the applicant applied before submitting his/her dissertation, he/she must include a letter addressed to the eligibility committee indicating the date at which the dissertation will be submitted and provide a certified copy of the degree before the fellowship begins;

  2. TRANSCRIPTS: An official copy of his/her master's AND doctoral transcript. In the event that the institution in question does not provide a transcript, a letter explaining the situation must be included;

  3. TRANSCRIPTS FROM EXCHANGE PROGRAMS: Transcripts from exchange programs or courses (equivalences), if applicable;

  4. MARKING SYSTEM EXPLANATION: For transcripts from institutions located outside Canada or the United States, the applicant must include a short letter explaining the institution's marking system.

         

Block 2 – Documents required for eligibility

  1. RAMQ CARD: A photocopy of a valid Québec medical insurance card (RAMQ card) or any other official document that proves resident status under the Health Insurance Act and the Regulation respecting the eligibility and registration of persons in respect of the Régie de l'assurance maladie du Québec. If this document is not available, the applicant must provide a letter addressed to the eligibility committee explaining the reasons, accompanied by proof that a replacement card has been requested from the Régie de l'assurance maladie du Québec.

  2. PROOF OF CITIZENSHIP: Canadian citizens who were not born in Canada must provide a copy of a proof of citizenship.

  3. PROOF OF PERMANENT RESIDENCY: A permanent resident card or copy of a document attesting that a permanent resident application has been submitted to Citizenship and Immigration Canada, or a copy of the applicant's landing documents (IMM 1000 or IMM 5292) in the case of permanent residents under the Immigration and Refugee Protection Act (S.C.2001, c. 2).

  4. SUPPORTING DOCUMENT FOR ELIGIBILITY PERIOD EXCEPTION: Applicants seeking eligibility period exceptions must provide an official document attesting to their suspended registration and a medical certificate that includes the reason(s) for the interruption and the duration of the suspension (refer to article 2.2 above).

  5. LETTER FOR INDEXATION: For applicants who will have a position upon their return and who will be carrying out their postdoctoral research abroad, the value of the fellowship can be indexed based on the cost of living. A letter from the director of the research centre or university department confirming the applicant's position following the training must be provided.

Every applicant is responsible for his/her application and must ensure that it contains all of the necessary documents.

No document other than those required will be accepted.

 

REMEMBER TO TRANSMIT YOUR COMPLETED APPLICATION.

To verify that the latest version of your application has been successfully transmitted, check that your application file is flagged "Transmise" before the closing date and time of the competition.

 

All applications received by the Fonds are assessed for eligibility. A notice will be sent via e-mail no later than December following the competition deadline, informing the applicant of the status of his/her application and, where applicable, its transmission to the evaluation committee. Applicants whose application packages are deemed incomplete or invalid will be informed of the rejection of their application via e-mail.


4.

APPLICATION ASSESSMENT

 

4.1    Evaluation process

As indicated in section 4 of the CGR, the Fonds receives applications for financial support and submits them for evaluation by specially formed committees. Only those applications whose scientific quality is considered satisfactory are recommended for funding by the evaluation committees. Committee members evaluate the applications according to the evaluation criteria specified for the program.

 

Applications for financial support undergo scientific evaluation by evaluation committees composed of experts from the research fields covered by the Fonds. The members of the evaluation committees are known for their research skills and their knowledge of the research topics, methodologies and disciplinary basis of the applications under evaluation. If necessary, the evaluation committees may consult outside experts. Committee members and experts may be from Québec, elsewhere in Canada or abroad.

 

The conditions governing funding decisions are described in article 4.5 of the CGR.

 

 

4.2    Evaluation criteria

 

Applications are assessed based on the following criteria, sub-criteria and weighting:

Expertise (35 points) :

  • Quality of academic record and recognition (academic standing, awards and distinctions, letters of recommendation from referees, scholarships, training) (10 points);

  • Quality of scientific achievements (communications, dissemination, publications, popularization, etc.) (15 points);

  • Relevance to the project of the applicant's training and experience (personal and professional) (10 points).

Research project (50 points) :

  • Originality, added value to the applicant's doctoral work and contribution to the advancement of knowledge (15 points);

  • Clarity of the research problem, precision of the theoretical approach and objectives (15 points);

  • Relevance, rigour and rationale of the methodological approach (15 points);

  • Soundness of the time frame and relevance of planned dissemination activities (5 points).

Host environment (15 points):

  • Quality of the chosen environment and relevance to the project (10 points);

  • Quality of the plan for integration into the host environment (5 points).

 

Applicants are invited to consult the Scores and Ratings Grid for Evaluation Committees which is applied by the evaluation committee.

 

An overall passing grade of 70% is required. In addition, a passing grade of 70% is required for the Scientific quality of the project criteria.

 


5.

ANNOUNCEMENT OF THE RESULTS AND VALUE OF THE FELLOWSHIP

 

5.1    Announcement of the results

The Fonds informs every applicant, via e-mail, of the evaluation and funding decision made with regard to his/her application. Competition results are officially announced on the Fonds website and sent to the applicant's personal account, generally at the end of the month of April following the competition deadline.

Applicants who meet all funding requirements must accept or refuse the fellowship in the twenty (20) working days following the receipt of the fellowship offer by filling out the "Acceptation ou refus de la bourse" e-form in their "Dossier du boursier" account. An applicant who fails to accept the fellowship before the deadline is considered to have refused the fellowship.

For further information on awards and conditions, please refer to section 5 of the CGR and the Fonds de recherche du Québec Policy for the responsible conduct of research.

 

5.2   Value of the fellowship

The maximum value of the postdoctoral research fellowship is $30,000 for a 12-month research period.

The minimum duration of the postdoctoral research period is six months and the maximum duration is 24 months. During the eligibility period (24 months), a fellowship holder may receive up to four payments.

The applicant whose research is carried out abroad and who is certain to be granted a position in a Québec research centre or university upon his/her return may obtain a grant increase of up to 50% to account for cost-of-living. To receive these additional funds, the applicant must provide a letter of attestation from the director of the research centre or university department (block 2, item 5) when submitting his/her application.


6.

TERMS OF THE FOLLOWSHIP

 

6.1    Fellowship period

The fellowship period must begin between April 1, 2017, and March 31, 2018.

The fellowship is non-transferrable.

The fellowship is not retroactive and any work conducted in the months prior to April 2017 will not be funded.

For applicants who have already begun their research, the fellowship period starts April 1, 2017.

 

6.2    Fellowship payments

Fellowship instalments must be requested by the fellowship holder for each six-month period, using the e-form provided in his/her "Dossier du boursier". The first payment will only be made once the Fonds has received a certified copy of the holder's doctoral degree or an attestation that his/her doctoral dissertation has been submitted. A copy of the doctoral degree or proof that all requirements have been met for the doctoral degree is required for payment of the subsequent instalment. Instalment payments will be made on a biannual basis for the duration of the eligibility period, subject to the production of a satisfactory progress report at the time of the 3rd instalment. Failure to meet any of these conditions will result in withdrawal of the fellowship.

 

6.3   Presence in the host environment

To retain the fellowship, the fellowship holder must be present in the host environment for the duration of the fellowship and devote himself/herself full-time to carrying out his/her research activities. Failure to respect this rule could result in the withdrawal of the fellowship.  If, under exceptional circumstances, these conditions cannot be respected, the Fonds must be advised as soon as possible and will determine whether the fellowship should be maintained or cancelled.

 

6.4    Convertibility of the fellowship

If a fellowship holder is offered a position as a regular professor in a university institution located in Québec, after carrying out a full year of postdoctoral research, he/she may ask to use part of the fellowship as start-up funding. In total, $15,000 may be converted into funding. The fellowship holder is then subject to the funding rules outlined in the Start-up Program for new Researcher-Professors.

 

6.5    Parental leave

Pursuant to article 6.13 of the CGR, a fellowship holder may receive a supplement for parental leave during the fellowship period for a maximum of four months when the research project is interrupted in the six months following the birth or adoption of a child. The fellowship holder may suspend his/her research project for a paternity/maternity leave without pay for up to one year. However, if the fellowship holder chooses to take the four-month paid leave, the leave without pay is reduced to eight months.

 

6.6    Reimbursement of travel expenses

The expenses at the start and end of the postdoctoral program to travel to and from the host environment are reimbursed when supported by receipts, provided they were not reimbursed by another agency. The maximum travel allowance is equivalent to the price of one economy airline ticket. Grant holders who have not yet defended their dissertation may be reimbursed for an additional airline ticket.

 

6.7    Supplement for partnership activities

The Fonds offers a supplement of up to $2,000/year for participation and realisation of partnership activities (e.g. training, dissemination or knowledge transfer activities). This supplement will be reimbursed upon the presentation of receipts to the Fonds and providing that the expenses were not reimbursed by another agency. This supplement is only available if it was requested in the application form.

 

6.8    Concurrent fellowships

The fellowship may not be cumulated with:

• A fellowship or scholarship from a Canadian granting agency such as the Social Sciences and Humanities Research Council of Canada (SSHRC), the Natural Sciences and Engineering Research Council of Canada (NSERC) or the Canadian Institutes of Health Research (CIHR);

• A fellowship or scholarship from a Québec granting agency such as the Fonds de recherche du Québec - Santé (FRSQ), the Fonds de recherche du Québec - Nature et technologies (FRQNT), the Conseil de recherches en pêche et agro-alimentaire du Québec (CORPAQ) or the Conseil des arts et des lettres du Québec (CALQ).

The fellowship may be cumulated with:

• Scholarships and fellowships from ministries and agencies of the Québec and Canadian governments, other than those mentioned above;

• Scholarships and fellowships from the private sector and universities.

 

6.9    Remuneration

A fellowship holder may accept employment that does not exceed 250 hours per six-month period, provided that his/her research supervisor does not object and that the employment does not interfere with research activities. Teaching a 45-hour course is deemed equivalent to 150 hours of employment.

The salary that the fellowship holder receives exclusively for his/her research project is considered to be a fellowship.

 

6.10 Modifying the research project or host environment

As indicated in article 6.5 of the CGR, before modifying his/her research project or environment, the fellowship holder must first make a written request to the Fonds, which will ensure that the proposed changes do not impact the fellowship holder's assessment and remain in line with the eligibility criteria of the program. The Fonds Société et culture reserves the right to refuse a request.

 

Decision to accept or refuse such requests will be communicated via e-mail.


Do you have questions?

Marie-Frédérique Desbiens

Responsable de programmes

 bourspost.sc

418 643-7582, poste 3142

Assistance informatique

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