Applicants are advised to prepare their application well in advance to ensure that it is submitted before the deadline, given the large number of applications and requests received by the Fonds at the end of the competition period.
The application process is comprised of two distinct and mandatory steps:
Submission of a letter of intent;
Submission of the funding application.
Before completing a letter of intent or a grant application, the applicant must create a user account on the Fonds website, if this has not already been done. Individuals who already have a personal identification number (PIN) have direct access to a FRQnet account and must update their profile in the E-portfolio before starting to fill out the application form.
It is the applicant's sole responsibility to choose the right application form, the right funding program and the right Fonds for their application. In the event of an error in any of these respects, the Fonds will not transfer the application and the application will be deemed ineligible, either when assessed for eligibility or by the evaluation committee.
3.1 Stage 1 : letter of intent
The main purpose of the letter of intent, which will not be assessed to determine the eligibility of the application or the scientific quality of the proposed research project, is to provide the information required to assemble the peer committee that will assess the grant application. To that end, applicants are invited to select from the list of committees the one that corresponds the best to their research topic (consult the list here).
REMINDER: At this stage of the application process, the approval of the managing institution is not required.
The letter of intent form, available under "Available competitions" in the E-portfolio, must be submitted before 4 p.m. on July 30, 2020. At any time, applicants can verify in their E-portfolio that their application has been successfully transmitted to the Fonds. The letter of intent in "My forms" will be flagged as "Submitted to the Fonds" once it has been transmitted.
The applicant is responsible for ensuring that the information provided is complete and in compliance with program specifications, and that the letter of intent is completed and submitted within the prescribed time. A letter of intent that does not satisfy these requirements will not be considered.
3.2 Stage 2 : grant application
The funding application must be completed in English or French. However, the title and project summary must imperatively be in French. These may be used by the Fonds for promotional and dissemination purposes (see CGR, Section 3.6).
The form and all required documents must be transmitted before the competition deadline, which is 4 p.m. on September 24, 2020.
The following documents must be scanned individually in PDF format, identified with the name of the researcher and attached to the form at the place indicated:
A description of the research project;
A justification of planned expenditures;
The Canadian Common CV and the Detailed Contributions file, available in the E-portfolio;
A letter from the appropriate university authorities attesting that the applicant holds or will hold a full-time regular tenure-track professorial position by June 1st, 2021. The letter must specify the hiring date and position held, as well as employment start and end dates for any full-time regular tenure-track professorial positions previously held at other universities, if applicable. In case of doubt as to the nature and duration of previous positions, the Fonds reserves the right to contact the appropriate authorities to obtain further information;
Applicants who have not obtained their PhD by the competition deadline must attach a letter from the appropriate authorities of their university stating that their dissertation defense will take place by June 1st, 2021;
In the case of a request for an eligibility period extension, official documents justifying the parental, family or sick leave, or confirming the disability;
If applicable, the necessary authorizations providing access to data or letters from partners attesting to partnership agreements.
The Fonds recommends using the presentation standards set out in the Detailed Contributions file to format the research project description, bibliography and justification of planned expenditures.
Pages in excess of the number permitted in each section of the application will be removed from the application before submission for evaluation.
Applicants may include links to web pages as bibliographic references, where relevant. These web addresses may also be listed in the bibliography. However, the application must not be based in whole or in part on online content available to members of the evaluation committee.
PDF documents must not be read protected or have special double tab configuration.
Any missing documents will render the application ineligible. An incomplete application that does not contain the information necessary to establish eligibility or which cannot be evaluated will be deemed invalid by the Fonds. Applicants will not be notified of any information or documents missing from the application. Any documents received after the application deadline will not be considered and applications cannot be updated. Any documents that are not required and which are included with the application will not be submitted to the evaluation committee.
The FRQSC reserves the right to verify the authenticity of all documents and information provided with the institutions concerned. Additional documents may be requested.
As indicated in the CGR (Section 3), applicants attest that the information provided is accurate and complete and agree to respect the rules and principles set out in the Fonds de recherche du Québec Policy for the responsible Conduct of Research. Applicants authorize their institution to transmit any personal information in accordance with this policy, where applicable.
THE APPLICANT MUST NOT FORGET TO TRANSMIT THE APPLICATION AFTER COMPLETING AND VALIDATING IT.
ATTENTION: At this stage of the application process, the Fonds requires the approval of the managing institution. It is the applicant's responsibility to find out the internal deadline for submitting applications set by his or her managing institution and to ensure that the application is transmitted to the Fonds before the competition deadline. At any time, applicants may verify the transmission status of their application in the "My forms" section of their E-portfolio:
· The form will be flagged "Submitted to institution" once the applicant has transmitted the application to the managing institution;
· The form will be flagged "Submitted to the Fonds" once the managing institution has transmitted the application to the Fonds.
All applications received by the Fonds are assessed for eligibility. A notice will be sent via email no later than December following the competition deadline, informing the applicant of the status of his/her application and, where applicable, its transmission to the evaluation committee. Applicants whose application package is deemed incomplete or invalid will be notified by email that their application has not been transmitted to the evaluation committee.
Throughout the application process, applicants are encouraged to check that no correspondence from the Fonds has ended up in the "junk" or "spam" folder of their email Inbox.