IMPORTANT NOTE: Applicants are advised to prepare their application well in advance to ensure that it is submitted before the deadline, given the large number of applications and requests received by the Fonds at the end of the competition period.
As indicated in the CGR (Section 3.1), the application must be sent to the appropriate Fonds by referring to the lists of research fields of the three Fonds. Should an error occur, the Fonds will not transfer the application to another Fonds and the application will be deemed ineligible.
The e-forms are available in FRQnet at least one month before the competition deadline.
Applicants must create an E-portfolio on the Fonds website before applying, if they have not already done so. Individuals who already have a personal identification number (PIN) have direct access to a FRQnet account and must update their E-portfolio profile.
As indicated in Article 3.6 of the CGR, the form may be completed in French or English, but the overview presenting the submitted project must imperatively be written in French. This may be used by the Fonds for promotional and dissemination purposes.
Documents to be attached electronically:
All required documents to be submitted with the application form must be grouped and scanned into a single document (PDF file) for each of the appropriate sections in the "Activity details" box.
Important note: PDF documents must not be read protected or have special double tab configuration.
In addition to completing the various sections of the form, the following documents are required and must be transmitted from the "Other documents" section using the drop-down menu:
A copy of the project in .PDF format;
Documents for assessing the eligibility of the submitted project, clearly indicating*:
- the exact publication date of the project;
- its review by a review board (in the case of a journal article).
* Copy of an email or letter from the publisher, screen capture of the journal's website on which the article is presented and/or the peer review report, or any other relevant supporting document.
PROOF OF ENROLMENT or CERTIFICATE
A document attesting that, at the time of application, the applicant is enrolled as a student at a Québec higher educational institution or at a higher educational institution outside of the Province of Quebec.
In the case of a postdoctoral fellow, a postdoctoral research certificate from the host environment is required.
VALID RAMQ CARD OR PROOF OF ELIGIBILITY FOR RAMQ OR OTHER OFFICIAL DOCUMENT
An applicant who is resident in Québec within the meaning of the Act respecting the Régie de l'assurance maladie du Québec (RAMQ) must provide a copy of their medical insurance card, valid at the competition deadline, or proof that a new card has been requested from the RAMQ. A copy of an expired card is not accepted.
If the applicant does not have a RAMQ card, or a proof of eligibility for RAMQ, the applicant must provide:
o Master's and doctoral student: proof that he/she has been enrolled at a Québec university on a full-time basis (or equivalent) for 2 of the 3 academic terms prior to the competition deadline.
o Postdoctoral fellow: copies of at least two documents proving that he or she has been living in Québec for at least 6 months of the 7 months prior to the competition deadline. Consult the List of accepted documents in the Toolbox.
The applicant is responsible for ensuring that all required documents have been included and submitted with the application. No document other than those listed here will be accepted. Any missing document will render the application ineligible.
THE APPLICANT MUST NOT FORGET TO TRANSMIT THE APPLICATION AFTER COMPLETING AND VALIDATING IT.
At any time, applicants may verify in their E-portfolio that the most recent version of their application has been successfully submitted. The application file in "My forms" should be flagged as "Transmis au Fonds" before the competition deadline. This indicates that the application has been received by the Fonds.
Once the application form has been submitted, it will not be possible to resubmit or modify the application in any way regardless of the transmission date, even if it is before the competition deadline.
No reminder will be made, and no documents can be added after the competition deadline of September 1, 2019 at 4 p.m.
An incomplete application that does not contain the information necessary to establish eligibility or which cannot be evaluated will be deemed invalid by the Fonds. Any documents that are not required will not be submitted to the evaluation committee. Applicants will not be notified of any information or documents missing from the application. No documents received after the application deadline will be considered.
Documents to be sent by mail in a single shipment:
If it is materially impossible to transmit the project electronically in the E-portfolio, the applicant must mail three copies of the submitted project to the Fonds. The copies must be clearly identified with the applicant's name. For all documents submitted by mail, the postmark or dated stamp of a messenger service will be considered proof of delivery before the deadline.
To receive their award, successful applicants will be asked to provide the following documents: