IMPORTANT : Applicants are advised to prepare their application well in advance to ensure that it is submitted before the deadline, given the large number of applications and requests received by the Fonds at the end of the competition.
As indicated in article 3.1 of the CGR, applicants are responsible for sending their application package to the appropriate Fonds by referring to the list of Research areas of the three Fonds.
A complete application package consists of:
Required e-forms, available in the E-portfolio;
Required electronic attachments;
Upload the Artist's portfolio on the FRQSC's cloud.
Any application package that does not contain all of the required forms and documents at the competition closing date and time will be deemed ineligible by the Fonds. Documents that are not required and that are included with the application will be removed from the application before evaluation. Applicants will not be notified of any required information or documents missing from the application. Any documents received after the deadline for application will not be considered and applications cannot be updated.
Applicants certify that all information provided is accurate and complete, and undertake to comply with all rules and principles set out in the Fonds de recherche du Québec Policy for the responsible conduct of research. They authorize their institution to transmit, where applicable, any personally identifiable information resulting from the application of this policy. An agreement to that effect is required before submitting the application.
The e-forms will be available in FRQnet at least one month before the competition deadline.
Applicants must create an E-portfolio on the Fonds website before applying, if this has not already been done. Individuals who already have a personal identification number (PIN) have direct access to a FRQnet account and must update their E-portfolio. (View our video clip Premier accès à votre profil).
As indicated in the CGR (article 3.6), the e-forms may be filled out in French or English. However, the title and abstract included in the application must imperatively be in French. This information will be used by the Fonds for promotional and dissemination purposes.
Any part of the application that exceeds the maximum number of authorized pages will be removed from the application.
The following e-forms are required:
POSTDOCTORAL FELLOWSHIP APPLICATION FORM (B5Z);
CANADIAN COMMON CV/DETAILED CONTRIBUTIONS:
The applicant's Common Canadian CV and "Detailed contributions" attachment file, which are available in the Toolbox section on the fellowship program page or directly in the "Activity details" box in the E-portfolio. To ensure that the attachment is properly transmitted to the Fonds, you must save it in PDF format under "Canadian Common CV" in the E-portfolio;
LETTER(S) OF ACCEPTANCE (SUPERVISORS):
The supervisor and co-supervisor where applicable, must complete a letter of acceptance using the e-form available in their own FRQnet E-portfolio. The supervisor and/or the co-supervisor who holds a personal identification number (PIN) with the Fonds has access to an FRQnet account and must update his or her E-Portfolio, if it has not already been done. On the other hand, the supervisor and/or the co-supervisor who does not have an FRQnet account must first create a user account. Once the letter of acceptance has been transmitted electronically in accordance with the instructions provided in the form, it will be automatically attached to the applicant's fellowship application;
TWO LETTERS OF RECOMMENDATION (REFEREES):
Letters of recommendation completed by referees provide support for the applicant and offer an informed outsider's opinion of his/her qualities and abilities. Referees must complete a letter of recommendation using the e-form available in their own FRQnet E-portfolio. The referee who holds a personal identification number (PIN) with the Fonds has access to an FRQnet account and must update his or her E-Portfolio, if it has not already been done. On the other hand, the referee who does not have an FRQnet account must first create a user account. Once the letter of recommendation has been transmitted electronically in accordance with the instructions provided in the form, it will be automatically attached to the applicant's fellowship application.
It is the responsibility of the applicant to provide his/her email address linked to FRQnet account and application number to the supervisor(s) and referees, as well as instructions for the creation of an account and the drafting of the letter.
The supervisor's, co-supervisor's (where applicable) and referees' letters must be completed and submitted electronically before the closing date and time of the competition. If one of the letters is not submitted by the closing date, the application will be deemed ineligible. Only letters completed using the FRQSC e-form in the FRQnet portal will be accepted. It is the responsibility of the applicant to ensure that the letters are submitted before the closing date and time.
3.2 Required documents to be attached electronically
The following required documents must be scanned (.PDF format) and included with the application e-form in the sections of attachments intended for that purpose in the "Activity details" section, as described below.
In order to be receivable, copies of official documents must be legible and must not be read protected in any way.
Documents submitted in a language other than French or English must include a translation.
Once the application form has been submitted, it will not be possible to resubmit or modify the application in any way regardless of the transmission date, even if it is before the competition deadline.
ANY DOCUMENT REQUIRED BUT MISSING MAKES THE FILE NOT ELIGIBLE.
No recall will be made and no document may be added after the contest closing date and time October 5, 2018 at 4 pm.
The following documents must be scanned and grouped into a single document in the order listed below, and attached under section ''University Record/Dossier universitaire'':
Copy of the applicant's official Master's AND doctoral transcripts (issued by the institution and bearing its seal and the registrar's signature or notice of conformity from a competent authority). While the form also mentions bachelor's degree transcripts, these are not necessary under the postdoctoral fellowship program. In the event that the institution in question does not provide a transcript, a letter explaining the situation must be included. Transcripts should be presented in portrait orientation.
TRANSCRIPTS FROM EXCHANGE PROGRAMS (if applicable)
Transcripts from exchange programs or courses (equivalences).
MARKING SYSTEM EXPLANATION (if applicable)
For transcripts from institutions located outside Canada or the United States, the applicant must include a short letter explaining the institution's marking system.
In addition to completing the various sections of the form, the following documents are required and must be transmitted from the "Other documents" section:
A copy of the original of the applicant's doctorate degree. If the doctorate degree has not yet been obtained, provide an attestation of the first submission of his/her dissertation. If the applicant applied before submitting his/her dissertation, he/she must include a letter addressed to the eligibility committee indicating the date at which the dissertation will be submitted. Note: the document attesting the official deposit must be provided before the beginning of the scholarship.
LETTER OF INVITATION FROM THE HOST ENVIRONMENT (if applicable)
A letter of invitation from the head of an arts centre, cultural outreach agency, culturel magazine, research centre, university department or other organization autorized to supervise the internship confirming that the applicant has been accepted.
PROOF OF REGISTRATION OR INVITATION (if applicable)
Proof of registration or invitation to participe in a workshop, lecture, colloquium, meeting, biennale, festival, symposium or any other relevant event, where applicable.
RAMQ CARD OR OTHER OFFICIAL DOCUMENT (mandatory)
If the applicant does not have a RAMQ card, or a proof of eligibility for RAMQ, the applicant must provide a copy of two documents proving that he or she has been living in the Québec province for at least six months of the seven months prior to the competiton closing date. See List of accepted documents in the Toolbox.
PROOF OF CITIZENSHIP (if applicable)
Canadian citizens who were not born in Canada must provide a copy of a proof of citizenship (both sides).
PROOF OF PERMANENT RESIDENCY (if applicable)
A permanent resident card or a copy of the applicant's landing documents (IMM 1000 or IMM 5292) in the case of permanent residents under the Immigration and Refugee Protection Act (S.C.2001, c. 2) or a copy of the study permit in Canada.
SUPPORTING DOCUMENT FOR ELIGIBILITY PERIOD EXCEPTION (if applicable)
Applicants seeking eligibility period exceptions must provide a medical certificate indicating the duration of the maternity leave or sick leave, the nature of the disability or any another supporting document justifying the extension or interruption of studies (refer to article 2.2 above).
DESCRIPTION OF THE ACHIEVEMENTS (mandatory)
Description of the achievements presented in the Artist's portfolio linking each one to the research-creation project (see section 3.3).
Every applicant is responsible for his/her application and must ensure that it contains all of the necessary documents. No document other than those required will be accepted.
REMEMBER TO TRANSMIT YOUR COMPLETED APPLICATION.
At any time, applicants may verify in their E-portfolio that the most recent version of their application has been successfully submitted. The application file in "Mes formulaires" must be flagged as "Transmis au Fonds" before the closing date and time of the competition.
3.3 Artist's portfolio (mandatory)
A portfolio of artistic achievements that illustrates the applicant's artistic accomplishments as they pertain to the proposed project (may include a press kit). The portfolio should include a table of contents for quick reference.
The digitalized portfolio must be sent to the FRQSC's cloud:
The digital file must be identified as follows : NAME OF APPLICANT – APPLICATION NUMBER.
Candidates are requested to send their accompanying documents only once in their final version. In case of duplicate transmission resulting from a manipulation error, the most recent version will be considered for the evaluation.
The portfolio will be kept by the Fonds for 90 days after the date on the letter announcing the results, after which the Fonds will dispose of it.
Any missing documents will render the application ineligible.
All applications received by the Fonds are assessed for eligibility. A notice will be sent via e-mail no later than December following the competition deadline, informing the applicant of the status of his/her application and, where applicable, its transmission to the evaluation committee.
Applicants whose application package is deemed incomplete or invalid will be notified by e-mail that their application has not been transmitted to the evaluation committee.