To retain the fellowship, the following basic conditions must be met throughout the duration of funding:
Respect the conditions relating to citizenship and place of residence.
Have made an initial thesis submission before starting the fellowship and meet all requirements for the doctoral degree at the time of the second instalment.
Be present at the host environment on a full-time basis to carry out postdoctoral research.
Respect the rules relating to concurrent funding.
Respect the rules relating to paid employment.
Fellowship holders who were not Canadian citizens or permanent residents, at the time of application must live Québec on a regular and daily basis throughout the entire duration of funding, even if their citizenship status changes.
Fellowship holders are required to inform the Fonds immediately if they cease to satisfy any of these conditions. Should any of these conditions no longer be met, the Fonds will be obliged to withdraw the fellowship and request reimbursement.
6.1 Fellowship period
The fellowship period must begin between April 1st, 2019, and March 1st , 2020.
The fellowship is non-transferrable.
The fellowship is not retroactive and any work conducted in the months prior to April 2019 will not be funded. For applicants who have already begun their research, the fellowship period starts April 1st, 2019.
6.2 Fellowship payments
Fellowship instalments must be requested by the fellowship holder for each six-month period, in the E-portfolio in the "Manage my funding" section. The first payment will only be made once the Fonds has received a certified copy of the original holder's doctoral degree, certified by the Registrar's office or by a commissioner of oaths, or an attestation that his/her doctoral dissertation has been submitted. A copy of the doctoral degree or proof that all requirements have been met for the doctoral degree is required for payment of the subsequent instalment. Instalment payments will be made on a biannual basis for the duration of the eligibility period, subject to the production of a satisfactory progress report at the time of the 3rd instalment Any unclaimed payment can be cancelled in term of the period which it covers and it without advance notice. (see conditions in Scholarship Holder's guide)
FAILURE TO MEET ANY OF THESE CONDITIONS WILL RESULT IN THE WITHDRAWAL OF THE FELLOWSHIP
6.3 Presence in the host environment
To retain the fellowship, the fellowship holder must be present in the host environment for the duration of the fellowship and devote himself/herself full-time to carrying out his/her research activities.Failure to respect this rule could result in the withdrawal of the fellowship. If, under exceptional circumstances, these conditions cannot be respected, the Fonds must be advised as soon as possible and will determine whether the fellowship should be maintained or cancelled.
6.4 Convertibility of the fellowship
If a fellowship holder is offered a position as a regular professor in a university institution located in Québec, after carrying out a full year of postdoctoral research (12 months or 2 whole instalments), he/she may ask to use part of the fellowship as start-up funding. In total, $15,000 may be converted into funding. The fellowship holder is then subject to the funding rules outlined in the Research support for new academics.
A person who benefits from this conversion remains eligible to submits an application for this program.
6.5 Parental leave
A fellowship holder may receive a supplement for parental leave during the funding period for a maximum of 6 months when the research project is interrupted in the 6 months following the birth or adoption of a child. This supplement cannot be divided. In case of a parental leave of a shorter duration, the supplement will be adjusted.
The fellowship holder may suspend his/her research project for a paternity/maternity leave without pay for up to one year. However, if the fellowship holder chooses to take the 6-month paid leave, the leave without pay is reduced to 6 months.
For more information about conditions regarding parental leave, refer to section 6.13 of the RGC.
6.6 Reimbursement of travel expenses
The expenses at the start and end of the postdoctoral program to travel to and from the host environment are reimbursed when supported by receipts, provided they were not reimbursed by another agency. The maximum travel allowance is equivalent to the price of one economy airline ticket. Grant holders who have not yet defended their dissertation may be reimbursed for an additional airline ticket.
Travel expenses outside Québec for the spouse and children of the fellowship holder, at the beginning and end of the postdoctoral fellowship, may also be covered by the Fonds, provided they are not reimbursed by any other agency.
6.7 Concurrent fellowships
The fellowship may not be cumulated with:
A fellowship or scholarship from a Canadian granting agency such as the Social Sciences and Humanities Research Council of Canada (SSHRC), the Natural Sciences and Engineering Research Council of Canada (NSERC) or the Canadian Institutes of Health Research (CIHR);
A fellowship or scholarship from a Québec granting agency such as the Fonds de recherche du Québec - Santé (FRSQ), the Fonds de recherche du Québec - Nature et technologies (FRQNT), the Conseil de recherches en pêche et agro-alimentaire du Québec (CORPAQ). Stacking is prohibited with scholarship from the Conseil des arts et des lettres du Québec (CALQ) and the Canada Council for the Arts (CCA) for the same project.
The fellowship may be cumulated with:
Scholarships and fellowships from ministries and agencies of the Québec and Canadian governments, other than those mentioned above;
Scholarships and fellowships from the private sector and universities.
IMPORTANT: Individuals who receive a funding offer from both agencies must ACCEPT BOTH the SSHRC Postdoctoral Fellowship AND the FRQSC fellowship in order to receive any applicable additional benefits associated with the latter, i.e. the $4,500 fellowship supplement, the annual supplement of $10,000 for postdoctoral research outside Québec, and/or the possibility of obtaining a one-year extension of funding. These benefits will be granted on analysis of the application package and any supporting documents requested. Individuals who find themselves in this situation must send an e-mail to the program manager, who will contact each of them directly.
A fellowship holder may accept employment that does not exceed 250 hours per six-month period, provided that his/her research supervisor does not object and that the employment does not interfere with research activities. Teaching a 45-hour course is deemed equivalent to150 hours of employment. Note that the same 45-hour teaching assignment given to two groups during the same session constitutes two teaching assignments.
The salary that the fellowship holder receives exclusively for his/her research project is considered to be a fellowship.
6.9 Modifying the research project, host environment or supervisor
As indicated in article 6.5 of the CGR, any modification to the research project, environment or supervisor, the fellowship holder must first make a written request to the Fonds. The request for change must be reported in the FRQnet E-Portfolio in the "Manage my funding" section. In the interest of fairness, prior to authorizing any change, the Fonds must ensure that such a change does not affect the result of the evaluation of the application or its eligibility for the award program.