Scholarship holders must request each payment, and this at the beginning of each session.
Compliance with scholarship terms and conditions
From the start date of the scholarship and throughout the duration of funding, scholarship holders must:
- be registered as full-time students in the Master's or doctoral program for which the scholarship was granted at the starting date and for the entire duration of the funding period. However, if for exceptional reasons arising from serious family obligations, the scholarship holder is unable to pursue full-time studies, he/she has the possibility of enrolling part time and receiving partial instalments accordingly. In such a case, the scholarship holder must submit a prior request to the FRQSC indicating the duration and reason for the request, accompanied by a medical certificate or other official document where appropriate. The FRQSC reserves the right to reject any request that contains insufficient justification;
- meet all conditions as defined in section 2.1 Citizenship and domicile in the CGR;
- meet all funding conditions pertaining to paid work hours during the scholarship period.
Scholarship payments will be made during the scholarship period and are subject to satisfactory progress reports. The scholarship holder is required to submit a progress report every three academic terms of the scholarship.
Submission of doctoral thesis
To be eligible for a fourth year of funding, a doctoral scholarship holder must satisfy the conditions detailed in Section 7.3.2, including providing the FRQSC with proof that his/her thesis was submitted during of the fourth year of the program (in the form of an official document from the program director).
7.1 SCHOLARSHIP STARTING DATE
The scholarship starting date refers to the academic term during which the scholarship holder may request his/her first payment.
For scholarship holders who have not started their study program at the time the scholarship his granted:
Mandatory starting date: summer, fall or winter terms
The scholarship period must begin between May 1, 2018 and January 15, 2019. Barring exceptional circumstances, the scholarship cannot be carried over from one year to the next.
For scholarship holders whose study program is already underway at the time the scholarship is granted:
Offers prior to May 1
Scholarships awarded before May 1, 2018, come into effect in the 2018 summer session.
Offers on or after May 1
Scholarships awarded on May 1, 2018, or later come into effect in the 2018 summer session or the 2018 fall session at the latest. For scholarships awarded after May 1, 2018, payments may be issued retroactively beginning in the 2018 summer session if the scholarship holder meets all payment requirements.
The scholarship is not retroactive and sessions prior to summer 2018 will not be funded.
7.2 SCHOLARSHIP PERIOD
The scholarship period is the time in which a scholarship holder may receive scholarship payments.
The scholarship period for a Master's scholarship is limited to the first nine sessions of the Master's program for which the scholarship was granted.
The scholarship period for a doctoral scholarship is limited to the first fifteen sessions of the doctoral program for which the scholarship was granted.
Fast-tracking to a doctorate
For eligible applicants directly admitted to a doctoral program after their undergraduate studies and applicants who have fast-tracked to the doctoral level without earning a Master's degree, the scholarship is valid only for the first 18 sessions of the doctoral program in which they are registered.
7.3 DURATION OF THE SCHOLARSHIP
The duration of the scholarship is the number of payments that a scholarship holder may claim during the scholarship period (see section 7.2 Scholarship period).
The duration of the scholarship cannot exceed the scholarship period. It is based in the start and end dates of the study program, as stated in the scholarship holder's application.
7.3.1 DURATION OF THE MASTER'S SCHOLARSHIP
Master's scholarships are granted for a maximum period of 2 years (the equivalent of 6 consecutive sessions).
Using outstanding payment
Scholarship holders who complete their Master's without claiming all of the payments available during the scholarship period may use outstanding payments of the Master's scholarship to begin a doctoral program as long as it starts the following semester and provided that payment is made within the tenure of the scholarship. However, students who receive a doctoral scholarship may not claim Master's scholarship payments.
Fast-tracking to a doctorate
Master's scholarship holders who intend to pursue doctoral studies without earning a Master's degree may use the outstanding payments from their Master's scholarship to begin a doctoral program as long as the doctorate program starts the following semester and provided that payment is made within the tenure of the scholarship. Furthermore, the scholarship holder must have received at least one Master's scholarship instalment during at least one full-time session of the Master's program for which the scholarship was awarded. However, students who receive a doctoral scholarship may not claim Master's scholarship payments.
7.3.2 DURATION OF THE DOCTORAL SCHOLARSHIP
Doctoral scholarships are granted for a maximum period of four years (the equivalent of 12 consecutive sessions).
Funding for a fourth year is available if:
a) at the time of the first scholarship instalment, the scholarship holder is enrolled in the doctoral program for the first time;
b) his/her thesis is submitted during the fourth year of the program.
Using outstanding payment
Scholarship holders who complete their doctorate without claiming all of the payments available during the scholarship period may use theoutstanding payment to begin their postdoctoral training. The conditions for using the instalments are the same as those that apply to a postdoctoral fellowship (B3 or B5). However, students who receive a postdoctoral scholarship may not claim doctoral scholarship payments.
7.3.3. MODIFICATION TO THE DURATION OF THE SCHOLARSHIP
All requests to modify the duration of a scholarship must be sent to the Fonds before claiming the first scholarship payment. Any requests to modify the scholarship period received after a first payment has been claimed will be refused.
As defined in section 6.1 of the CGR, the Fonds will help fund 15 graduate sessions. Sessions funded by agencies subject to the rules for concurrent funding (see Section 7.4 Stacking of scholarships) will be deducted from the duration of the financial assistance offered by the Fonds, which calculates the duration of the scholarship based on the number of graduate sessions for which the scholarship holder received financial support.
7.4 STACKING OF SCHOLARSHIPS
The Fonds grants funding that is complementary to grants received from other public or aid organizations based on merit. Stacking of scholarships is therefore prohibited with:
- Merit scholarships offered by federal or provincial (Québec) departments, organizations or agencies;
- Public charitable foundations, unless there are previous targeted joint funding agreements between the Fonds and the organization.
A student who is offered a scholarship that cannot be held concurrently with a scholarship from the Fonds must accept the offer from the other party and decline the Fonds' offer.
Applicants who receive scholarship offers from several Fonds programs may select only one.
Applicants who receive scholarship offers from several Fonds de recherche du Québec programs may select only one. Students may hold an award or scholarship from only one Fonds (CGR Section 3.1).
When the Fonds awards a scholarship of longer duration than a scholarship for which stacking is prohibited, the Fonds scholarship will be adjusted to make up the shortfall when the external scholarship expires. The duration of the concurrent partial scholarships cannot exceed the maximum funding period, as set out in Section 7.3.
In addition, when the Fonds awards a scholarship with a higher annual than that of a scholarship for which stacking is prohibited, the Fonds scholarship will be adjusted to make up the shortfall for the duration of the scholarship offered by the Fonds.
Stacking is allowed
Applicants who receive a scholarship from another organization (e.g. university, research chair, consortium, private international or foreign foundation, the governments of other Canadian provinces and foreign governments) may combine this grant with a scholarship from the Fonds if stacking is allowed by these organizations. When a funding agency limits the amounts that can be stacked, the Fond will decrease the value of its scholarship to enable the scholarship holder to qualify for the full value of the scholarship offered by the organization.
Loans and bursaries from the ministère de l'Éducation etde l'Enseignement supérieur du Québec may be held concurrently with the Fonds' scholarship.
7.5 PARENTAL LEAVE
Scholarship holders are entitled to an instalment deferral of up to 12 months during maternity leave or parental leave. During the authorized suspension of the study project for the birth or adoption of a child, a student who has already started at least one session as a scholarship holder may request an award supplement for parental leave for a period of 4 to 6 months (see Section. 6.13 of the CGR).
7.6 PAID WORK
A scholarship holder must carry out his/her research program on a full-time basis.
A scholarship holder may accept employment of up to 225 hours per academic session, provided his/her research supervisor does not object and the employment does not interfere with the research program. For the purpose of this rule, teaching a 45-hour college- or university-level course is equivalent to 150 hours of employment.
The remuneration received by a student to work exclusively on his/her research project is considered income for which stacking with scholarship is permitted.
A scholarship holder may receive a scholarship payment while carrying out a paid or an unpaid internship that is relevant to his/her research program with the prior approval of his/her research director.
7.7 CHANGES TO THE RESEARCH PROJECT OR PROGRAM OR PLACE OF STUDY
As specified in Section of the CGR, any changes to the program of study, research project or place of study must be reported in advance to the Fonds. A change request must be submitted via the E-portfolio. The Fonds will analyze the change request and decide whether to continue funding or, in some cases, reduce, suspend or terminate funding or request repayment of disbursements. The Fonds will examine the request and notify the scholarship holder of its decision by e-mail.