Scholarship holders must request each payment, and this at the beginning of each session.
Scholarship holders must be registered as full-time students in the master's or doctoral program for which the scholarship was granted at the starting date and for the entire duration of the funding period.
Scholarship holders must be a Canadian citizen or permanent resident and have been a resident of Québec for at least one year. If the scholarship holder is not a Canadian citizen or permanent resident, funding will not begin until citizenship or resident status is confirmed. If the student is unable to obtain citizenship or resident status before January 15 of the year following the funding offer, the scholarship will be cancelled.
Scholarship holders must also meet all funding conditions pertaining to paid work hours during the scholarship period.
Scholarship payments will be made during the scholarship period and are subject to satisfactory progress reports. The scholarship holder is required to submit a progress report every three academic terms of the scholarship.
7.1 SCHOLARSHIP STARTING DATE
The scholarship starting date refers to the academic term during which the scholarship holder may request his/her first payment.
For scholarship holders who have not started their study program at the time the scholarship his granted:
Mandatory starting date: summer, fall or winter terms
The scholarship period must begin between May 1, 2016, and January 15, 2017. Barring exceptional circumstances, the scholarship cannot be carried over from one year to the next.
For scholarship holders whose study program is already underway at the time the scholarship is granted:
Offers prior to May 1
Scholarships awarded before May 1, 2016, come into effect in the 2016 summer session.
Offers on or after May 1
Scholarships awarded on May 1, 2016, or later come into effect in the 2016 summer session or the 2016 fall session at the latest. For scholarships awarded after May 1, 2016, payments may be issued retroactively beginning in the 2016 summer session if the scholarship holder meets all payment requirements.
The scholarship is not retroactive and sessions prior to summer 2016 will not be funded.
7.2 SCHOLARSHIP PERIOD
The scholarship period is the time in which a scholarship holder may receive scholarship payments.
The scholarship period for a Master's scholarship is limited to the first nine sessions of the Master's program for which the scholarship was granted.
The scholarship period for a doctoral scholarship is limited to the first fifteen sessions of the doctoral program for which the scholarship was granted.
Fast-tracking to a doctorate
For eligible applicants directly admitted to a doctoral program after their undergraduate studies and applicants who have fast-tracked to the doctoral level without earning a Master's, the scholarship is valid only for the first 18 sessions of the doctoral program in which they are registered.
7.3 DURATION OF THE SCHOLARSHIP
The duration of the scholarship is the number of payments that a scholarship holder may claim during the scholarship period (see section 7.2 Scholarship period).
The duration of the scholarship cannot exceed the scholarship period. It is based in the start and end dates of the study program, as stated in the scholarship holder's application.
7.3.1 DURATION OF THE MASTER'S SCHOLARSHIP
Master's scholarships are granted for a maximum period of two years (the equivalent of six consecutive sessions) or until the end of the scholarship holder's Master's studies, whichever comes first.
Using an outstanding payment
Scholarship holders who complete their Master's without claiming all of the payments available during the scholarship period may use one outstanding payment of the Master's scholarship to begin a doctoral program as long as it starts the following semester and provided that payment is made within the tenure of the scholarship. However, students who receive a doctoral scholarship may not claim Master's scholarship payments.
Fast-tracking to a doctorate
Master's scholarship holders who intend to pursue doctoral studies without earning a Master's degree may use the outstanding payments from their Master's scholarship to begin a doctoral program as long as the doctorate program starts the following semester and provided that payment is made withing the tenure of the scholarship. However, students who receive a doctoral scholarship may not claim Master's scholarship payments.
7.3.2 DURATION OF THE DOCTORAL SCHOLARSHIP
Doctoral scholarships are granted for a maximum period of three years (the equivalent of nine consecutive sessions) or until the end of the scholarship holder's doctoral studies, whichever comes first.
Using an outstanding payment
Scholarship holders who complete their doctorate without claiming all of the payments available during the scholarship period may use one outstanding payment to begin their postdoctoral training. The conditions for using this instalment are the same as those that apply to a postdoctoral fellowship (B3 or B5). However, students who receive a postdoctoral scholarship may not claim doctoral scholarship payments.
7.3.3. MODIFICATION TO THE DURATION OF THE SCHOLARSHIP
All requests to modify the duration of a scholarship must be sent to the Fonds before claiming the first scholarship payment. Any requests to modify the scholarship period received after a first payment has been claimed will be refused.
As defined in section 6.1 of the CGR, the Fonds will help fund 15 graduate sessions. Sessions funded by agencies subject to the rules for concurrent funding (see 7.4 Stacking of scholarships) will be deducted from the duration of the financial assistance offered by the Fonds, which calculates the duration of the scholarship based on the number of graduate sessions for which the scholarship holder received financial support.
7.4 STACKING OF SCHOLARSHIPS
The Fonds grants funding that is complementary to grants received from other public or aid organizations based on merit. Stacking of scholarships is therefore prohibited with:
Merit scholarships offered by federal or provincial (Québec) departments, organizations or agencies;
Public charitable foundations, unless there are previous targeted joint funding agreements between the Fonds and the organization.
A student who is offered a scholarship that cannot be held concurrently with a scholarship from the Fonds must accept the offer from the other party and decline the Fonds' offer.
Applicants who receive scholarship offers from several Fonds programs may select only one.
Applicants who receive scholarship offers from several Fonds de recherche du Québec programs may select only one. Students may hold an award or scholarship from only one Fonds (CGR, section 3.1).
When the Fonds awards a scholarship of longer duration than a scholarship for which stacking is prohibited, the Fonds scholarship will be adjusted to make up the shortfall when the external scholarship expires. The duration of the concurrent partial scholarships cannot exceed the maximum funding period, as set out in section 7.3.
In addition, when the Fonds awards a scholarship with a higher annual than that of a scholarship for which stacking is prohibited, the Fonds scholarship will be adjusted to make up the shortfall for the duration of the scholarship offered by the Fonds.
Stacking is allowed
Applicants who receive a scholarship from another organization (e.g. university, research chair, consortium, private international or foreign foundation, the governments of other Canadian provinces and foreign governments) may combine this grant with a scholarship from the Fonds if stacking is allowed by these organizations. When a funding agency limits the amounts that can be stacked, the Fond will decrease the value of its scholarship to enable the scholarship holder to qualify for the full value of the scholarship offered by the organization.
Loans and bursaries from the ministère de l'Éducation, de l'Enseignement supérieur et de la Recherche (MEESR) may be held concurrently with Fonds scholarship.
7.5 PAID WORK
A scholarship holder must carry out his/her research program on a full-time basis.
A scholarship holder may accept employment of up to 225 hours per academic session, provided his/her research director does not object and the employment does not interfere with the research program. For the purpose of this rule, teaching a 45-hour college- or university-level course is equivalent to 150 hours of employment.
The remuneration received by a student to work exclusively on his/her research project is considered income for which stacking with scholarship is permitted.
A scholarship holder may receive a scholarship payment while carrying out a paid or an unpaid internship that is relevant to his/her research program with the prior approval of his/her research director.
7.6 CHANGES TO THE RESEARCH PROJECT OR PROGRAM OR PLACE OF STUDY
Scholarship holders who want to change their research project or program or place of study must access their online file and fill out and submit the request form to the Fonds Société et Culture. The Fonds will determine whether the change impacts the scholarship holder's evaluation and then advise the applicant of its decision.