BMP - Innovation - Research Scholarship in a practice environment


Summary

Competition year :

2014-2015

 

Deadline (application) :

May 1st, 2014, 4 PM

 

Amount :

Master's : 21 000 $ Doctorate : 27 000 $

 

Duration :

Master's : 6 sessions maximum Doctorate : 9 sessions maximum

 

Announcement of results :

Variable

 

Foreword

Through the BMP-Innovation Research Scholarship Program, the Fonds de recherche du Québec – Société et culture (FRQSC) aims to support innovative development by creating and strengthening collaborative ties between academia and public (excluding government departments), paragovernmental and private organizations by carrying out research in their priority sectors and fostering the integration of student-researchers in practice environments.


1.

Program objectives


The BMP-Innovation Research Scholarship Program aims to enhance the development of innovative partnerships in public (excluding government departments), paragovernmental and private organizations across Québec and foster the employment prospects of recent graduates of master's and doctoral programs through university-organization partnerships by:

  • enabling students to acquire personal and professional skills and experience;

  • developing innovative training and research initiatives;

  • building and strengthening networks for collaboration, skills transfer and knowledge sharing between universities and practice settings;

  • encouraging organizations to invest in research and training;


3.

Eligibility criteria

 

Applicants must meet the citizenship and residence requirements, required minimum grade point average and eligibility period requirements and restrictions set out in the master's (B1) and PhD (B2) scholarship programs.

Practice settings in host organizations
Before submitting a scholarship application, applicants must contact the FRQSC program officer to verify the eligibility of the practice setting.

Scholarship holders must be registered in a program offered by a Québec university and carry out most of their research activities in a practice setting of their choosing. Scholarship holders must work in the same research environment for the duration of the scholarship.

All applicants must submit a final report and annual progress reports on their research activities and time spent in the practice setting.

Eligible practice environments

  • Public (excluding government departments), paragovernmental and private organizations working in partnership with universities and involved or interested in becoming involved in research and development in Québec;

  • Public corporations operating or administered as regular for-profit enterprises;

  • Municipal organizations and non-profit organizations;

  • Organizations outside Québec may exceptionally be considered if the benefits for Québec are demonstrated;

Ineligible practice settings

  • University laboratories, research centres and institutes;

  • Federal, provincial and municipal governments;


4.

Roles of the research director and host organization supervisor


Scholarship holders will be jointly supervised by their research director or a designated faculty member and a host organization supervisor. The research director must declare all conflicts of interest and follow the guidelines set out by the university to manage such issues.

The supervisor will facilitate the scholarship holder's integration into the organization and may be called upon to evaluate the student according to the terms set out in the scholarship holder's study program.


5.

Applications and applications assessment

 

BMP-Innovation scholarship applications must be submitted online using the program application form available on the Web site of the FRQSC.

Applicants must also apply for the scholarship supplement (training and supervision expenses). The application for the supplement must be signed by the host organization supervisor or research director and be clearly justified. The scholarship supplement applications are processed in the same way as the scholarship applications and are assessed by an appointed joint committee. The supplement applications may be submitted while the internship is underway, but the activities covered by the supplement must be carried out during the scholarship period.

Applications submitted by students

The proposal has to emanate from the student jointly with his/her research director and an organization. Applications submitted by students may be sent to the FRQSC at any time. When the application is submitted, the student, university and host organization must have already set out a collaborative agreement (a model collaborative agreement is available).

 

Evaluation criteria

All applications are assessed according to the following criteria:

  • Applicant's academic record

  • Applicant's research skills

  • Relevance of the research project

  • Quality of the training environment

  • Relevance of the research project with regards to the theme of the call for proposals

Criteria, indicators and weighting

1. Applicant's academic record (15 points)

  • Applicant's grade point average (undergraduate and graduate studies);

  • Awards, scholarships, prizes.

Work experience relevant to the applicant's planned research in the practice environment will be taken into account when assessing the first criterion and related indicators.

2. Applicant's research skills (15 points)

  • Applicant's experience and accomplishments;

  • Letters of recommendation;

  • Applicant's communication skills, including his/her ability to present the research project.

3. Quality of the research project (40 points)

  • Clarity of the scientific objectives;

  • Relevance of the proposed methodology in light of the objectives;

  • Originality of the project;

  • Project's contribution to advancing knowledge in the field

  • Project's relevance to the director's research field (doctoral scholarship applications only).

4. Relevance of the project (30 points)

Applicants must obtain 21/30 on this criterion to be recommended for funding.

  • Relevance of the research project to the research theme(s) set out in the call for proposals;

  • Relevance of the internship in the practice environment to the applicant's study program and research project;

  • Added value of the applicant's experience in the practice environment.


Evaluation process

Role of the evaluation committees

All eligible applications will be assessed by a multidisciplinary evaluation committee made up of three members. Committee members will chiefly, but not exclusively, be academics. For applications submitted as part of a call for proposals, a representative from the host organization will join the committee.

The evaluation committees will assess the applications based on the evaluation criteria in effect and rank the applications based on merit.


Role of the Board of Directors
The Board of Directors receives the recommendations of the evaluation committees and makes funding decisions, since it is the only body with a comprehensive view of the work of the evaluation committees. Thus, while being accountable to the government for its decisions, with the best information available, the Board of Directors may carry out its role as a manager of public funds.


Role of the program administrator
The Fonds Société et culture program administrator will ensure that evaluation committee members respect the evaluation criteria and applicable program and ethical rules.

Required documents

E-forms

The application e-form is available on the Web site of the Fonds Société et culture. Only the program application provided by the FRQSC will be accepted. Applicants should not include a hard copy of the application form with any documents submitted to the FRQSC (electronically or by mail). The Fonds recommends that applicants print out a copy of their application and provide copies for each respondent.

The forms may be filled out in French or English. However, the title and description of the project included on the application form must be in French.

All applications must include two letters of recommendation.

The letter e-forms (online or PDF format) are available on the Web site of the FRQSC. The online form may be submitted electronically to the FRQSC through the respondent's personal file. The applicant must therefore provide his/her personal identification number (PIN) and application number to his/her respondents.
A dynamic PDF form is available for respondents who do not have a personal file.

Required documents

IMPORTANT: To be receivable, all photocopies of official documents must be legible and certified by a commission for oaths or any other person authorized to certify such documents.

It is the applicant's responsibility to ensure that his/her application includes all of the required documents.

  • The collaborative agreement duly signed by the applicant, the research director, the host organization supervisor and a university representative (for applications submitted by students);

  • A photocopy of the applicant's valid Québec health insurance card (if the card expires in the month following the deadline, the application will be deemed ineligible) or any official document attesting that the applicant is a resident of Québec under the Health Insurance Act, the Regulation respecting eligibility and registration of persons in respect of the Régie de l'assurance maladie du Québec, the Québec Taxation Act and the Regulation respecting the Taxation Act.

  • Certified photocopies (i.e. signed by a university representative and stamped) of the applicant's transcripts for all of his/her university studies, whether they were completed or not (certificates, diplomas, bachelor's, master's, doctorate, etc.). Official transcripts are also accepted but will not be returned to the applicants. When equivalencies were granted for courses followed as part of another program or in another institution, the transcripts from these courses and/or institutions must be included with the application. For transcripts from institutions located outside Canada or the United States, the applicant must include a short letter explaining the institution's marking system.

  • Any letters of recommendation that were not sent electronically to the FRQSC must be given to the applicant in a sealed envelope. The respondent must use a word processing software to fill out the letter form (dynamic PDF format), which is available on the Web site of the FRQSC. The respondent must then print out the letter, sign it and give it to the applicant in a sealed envelope or mail it directly to the FRQSC by the deadline.

  • Acknowledgements of receipt or letters from editors for articles that are submitted, accepted or in press must appear in the applicant's Canadian Common CV. The applicant's name must appear on these letters. Publications that are submitted, accepted or in press will only be considered if they are supported by an acknowledgement from the editor;

  • Applicants who are permanent residents as stipulated in Chapter 27 of the 2001 Immigration and Refugee Protection Act must provide a certified copy of their Record of Landing (IMM 1000 or IMM 5292) or permanent resident card;

  • Canadian citizens who were not born in Canada must provide a certified copy of a proof of citizenship;

  • Applicants may access the list of required documents when printing out the application form. Any missing documents require justification.

  • A submission confirmation will be available once the applicant has submitted his/her e-form.

  • Additional required documents for applicants who carried out part-time sessions since first registering in a graduate program:

  • An attestation from the university registrar listing all unregistered and/or part-time sessions.


Additional documents for applicants who are requesting an eligibility period exception:

  • An official document attesting to the suspension and, if applicable, a medical certificate that indicates the reason for the suspension and its duration.

Only the 2014-2015 e-form and required documents will be accepted. No appendices or documents other than those required will be given to the evaluation committee. Applications cannot be updated after the competition deadline. However, to update their contact information, applicants must write to the FRQSC at bourses.sc@frq.gouv.qc.ca.
 

Documents submitted in a language other than French or English must include a certified translation.


APPLICATIONS THAT DO NOT INCLUDE ALL OF THE REQUIRED DOCUMENTS BY THE COMPETITION DEADLINE WILL BE AUTOMATICALLY DEEMED INELIGIBLE BY THE FONDS SOCIÉTÉ ET CULTURE.

 

Submitting the required documents

Applicants registered as full-time or part-time students in a Québec university or the University of Ottawa must submit the required documents to the FRQSC by the deadline at the drop-off location indicated by the university.

Applicants who are not registered in a Québec university or the University of Ottawa must send the required documents directly to the FRQSC by the deadline.

NOTE: ANY APPLICATIONS RECEIVED AFTER THE DEADLINE WILL BE DEEMED INELIGIBLE.

Acknowledgement of receipt

Applicants will receive an acknowledgement of receipt via e-mail and will also be advised when their application is submitted to the assessment committee (if applicable).


6.

Announcement of the results

 

The decision of the Board of Directors of the Fonds de recherche du Québec – Société et culture will be sent to the applicant's personal file. Each applicant will be informed of his/her ranking and may print out the letter of acceptance. It is strictly prohibited to contact any of the members of the evaluation committees, who must abide by confidentiality rules. The decisions of the Board of Directors of the Fonds Société et culture are final and without appeal.

Eligible applicants must inform the FRQSC of the decision to accept or refuse the scholarship in the ten (10) business days following the receipt of the offer by filling out the e-form in their scholarship holder's file. Applicants who do not respond to the offer by the deadline will be considered by the FRQSC as having declined the scholarship.


7.

Terms of the scholarship

 

Scholarship period

The scholarship period is determined on a case-by-case basis when a scholarship is granted. The scholarship is not retroactive and sessions carried out before the scholarship was awarded cannot be funded. A scholarship holder must be registered as full-time student in the study program for which the scholarship was awarded. Scholarships are granted for the entire eligibility period, conditional upon the submission of satisfactory progress reports. The scholarship period may not exceed the eligibility period.

Collaborative agreement between the scholarship holder, the university and the host organization

For applications submitted by students, the signed agreement must be submitted with the application.

For applications submitted as part of a call for proposals, the signed agreement must be submitted when the applicant request his/her first scholarship payment.


The scholarship holder, research director and host organization supervisor must define the terms of the training:

  • The length of the training and the scholarship holder's role in the practice environment (i.e. work schedule, start and end dates, continuous or segmented training, etc.);
  • The results (i.e. deliverables, deadlines, research plan, etc.);
  • The training structure (i.e. regular meetings between the scholarship holder, research director and supervisor, follow ups, etc.);
  • Training assessment (i.e. criteria, weighting, etc.);
  • Copyright and intellectual property rights;
  • Any other relevant issues.


Once the terms have been set, they must be included in the collaborative agreement, which must then be signed by the scholarship holder, the research director, the host organization supervisor and the university. The supervisor must send a copy of the agreement to the FRQSC. Should the scholarship holder not comply with the terms of the collaborative agreement, the supervisor must inform the FRQSC as soon as possible in order to jointly determine the measures that should be taken. Such measures may include a meeting with the scholarship holder and his/her research director, a warning, the suspension of scholarship payments and/or the revocation of the scholarship.

The collaborative agreement between the scholarship holder, the university and the host organization is required when the first scholarship payment is processed. A model collaborative agreement is available on the Web site of the FRQSC.


Value of the scholarships
BMP-Innovation (master's)
Annual value of the scholarship: $14,000. + at least $7,000. from the private partner.
(FRQSC: $14,000. + Partner: $7,000. = $21 000)

Training and supervision supplement (up to $2,500.) paid out by the FRQSC.

BMP-Innovation (doctorate)
Annual value of the scholarship: $18,000. + at least $9,000. from the private partner.
(FRQSC: $18,000. + Partner: $9,000. = $27,000.)
Training and supervision supplement (up to $2,500.) paid out by the FRQSC.


Concurrent scholarships

The cumulation rules (possible and prohibited cumulation and partial cumulation) defined in the master's (B1) and doctoral (B2) scholarship programs apply in this program.

Paid work

The conditions pertaining to paid work defined in the master's (B1) and doctoral (B2) scholarship programs apply in this program.


8.

Responsibility of the Fonds


The Fonds Société et culture is not responsible for any direct or indirect damages resulting from the processing of any application with regards to any fellowship, funding or any other type of request. Without limiting the generality of the foregoing, the Fonds Société et culture is not responsible for any direct or indirect damages resulting from the unauthorized disclosure of any information contained in an application. Despite all of the precautions that the Fonds Société et culture takes to preserve the confidentiality of all information that must remain as such, it is possible that certain countries to which the information is communicated do not follow the same protection processes (e.g.: asymmetric cryptography, enciphering, etc.).

Act respecting access to documents held by public bodies and the protection of personal information

The Fonds Société et culture is subject to the Act respecting access to documents held by public bodies and the protection of personal information (R.S.Q., chapter A-2.1). The mandatory data is gathered, used and kept in accordance with the provisions of the Act.

The applicant should contact the person in charge of access at the Fonds Société et culture for information on the access procedure, the protection of personal information and the rights of recourse stipulated in the Act.


9.

General considerations

 

All of the programs must be approved by the government, and the grants are subject to government credits.

The Fonds Société et culture reserves the right to modify the value of the grant and the program rules detailed in this document without prior notice.


10.

Special considerations

Intellectual property rights and copyrights

The partners must agree on terms regarding the distribution of intellectual property rights for the data and information that is collected, collated, generated and/or used by the scholarship holder as well as terms regarding the distribution of copyrights for any document that is drafted, created and/or produced by the scholarship holder as part of the research project and training for which the funds were granted. These terms must be set out in the collaborative agreement.

The distribution terms must not prevent the scholarship holder from publishing and disseminating his/her master's thesis or meeting any other study program requirements. In addition, the terms must not grant copyrights on the scholarship holder's master's or doctoral thesis or any other scientific publications based on the research project to the host organization.


Confidentiality agreement

The host organization may ask the scholarship holder to sign a confidentiality agreement. However, this agreement must not prevent the scholarship holder from publishing and disseminating his/her master's or doctoral thesis or meeting any other study program requirements.

Dissemination restrictions

In certain cases, universities may delay the release of a master's or doctoral thesis for a maximum period of twelve (12) months or restrict the release to the university campus. In such cases, the partners must agree on the terms under which the scholarship holder's work will be disseminated and fill out the necessary forms. The university will make the final decision.